Office Manager - Administration, HR, Accounting & Operations

Job Description

Job Description

Woodland Moving & Storage is looking for an experienced Office Manager to be the backbone of our administrative operations — supporting Accounting, HR, Customer Service, Sales, and Operations all in one dynamic role.

This is a hands-on opportunity for a highly organized professional who thrives on managing competing priorities, keeping records airtight, and owning the details that keep an office running smoothly. We're looking for someone with 2+ years of office or administrative experience, a working knowledge of QuickBooks, and a proven track record of reliability.

Administrative & Office Operations

• Oversee day-to-day office administration and workflow
• Review completed move paperwork for accuracy, completeness, and payment
• Scan and maintain documentation within the CRM
• Process incoming mail and business correspondence
• Keep customer, shipment, and company records organized and up to date

Accounting & Billing

• Rate and bill shipments
• Prepare invoices and process COD payments
• Support accounts receivable and collection efforts
• Prepare deposits and handle routine banking activities
• Use QuickBooks for day-to-day accounting functions

Human Resources & Payroll

• Support employment applications and applicant processing
• Administer Culture Index surveys
• Prepare and submit employee paysheets for payroll
• Maintain employee documentation and support HR processes
• Handle personnel information with the utmost discretion and confidentiality

Customer, Sales & Operations Support

• Answer phones and greet applicants, customers, and visitors with a professional, welcoming presence
• Deliver excellent customer service and respond promptly to inquiries
• Coordinate information and documentation across departments
• Follow up with customers, carriers, and internal teams to keep things moving
• Provide administrative support to Sales and Operations as needed

What You Bring

• 2+ years of office administration, office management, or related experience
• Working knowledge of QuickBooks
• Experience with billing, accounts receivable, or general accounting support
• Strong organizational and time-management skills
• Excellent written and verbal communication
• Sharp attention to detail and accuracy
• Ability to prioritize and consistently meet deadlines
• Confidence working independently and exercising sound judgment
• A professional, dependable, solutions-first mindset

Why Join Us
We're looking for a versatile go-getter who takes initiative, follows through, and enjoys being the go-to resource for a busy office. If you like variety, wearing multiple hats, and being trusted with real responsibility, this role is for you.

Ready to bring your experience to a growing moving and storage company? Woodland Moving & Storage wants to hear from you.

Woodland Moving & Storage is an Equal Opportunity Employer (E.O.E.).

Woodland Moving and Warehouse is a premier moving, hauling, and storage provider to residential customers, corporate accounts, transitioning service members, and government agencies. Our commitment to quality, training, and integrity remains our top priority. As a veteran-owned organization, we employ a performance-based, growth-oriented, and mission-focused culture dedicated to maintaining the highest standards for everyone's mutual benefit. Since we strive to promote from within as often as possible then get your career moving and APPLY TODAY!

Company Description

Woodland Moving and Warehouse is a premier moving, hauling, and storage provider to residential customers, corporate accounts, transitioning service members, and government agencies. Our commitment to quality, training, and integrity remains our top priority. As a veteran-owned organization, we employ a performance-based, growth-oriented, and mission-focused culture dedicated to maintaining the highest standards for everyone's mutual benefit. Since we strive to promote from within as often as possible then get your career moving and APPLY TODAY!