Executive Administrative Coordinator

Kelly Services is looking to hire several Site Logistics Operators/Material Handlers in Knoxville, TN for an industry leading chemical company. For this opportunity, you could be placed as a Chemical Finished Product Operator or a Polymers Packaging/Warehousing/Shipping Operator on a long‑term, indefinite assignment. You will be working with chemicals and should be comfortable doing such - either with previous experience or the willingness to learn.

Job Description

Kelly Services is currently recruiting for an Executive Administrative Coordinator for our client, one of the world’s top manufacturing companies, at its location in North Haven Connecticut. This assignment pays $30 per hour and tentatively starts May 2017.

The Executive Administrative Coordinator will provide comprehensive administrative and project coordination support to the Vice President, General Counsel and Legal Leadership Team members.

Duties and Responsibilities

• Coordination of complex and sophisticated travel arrangements both domestic & international including ensuring travel documents and itineraries are up to date and prepared, making changes to itinerary if/as needed, and maintaining and filing expense reports
• Set up and maintain appointment and meeting calendars; manage calendars and coordinate/schedule meetings for Legal needs
• Effectively prioritize, with limited direction, meeting scheduling and maintenance of calendar
• Take ownership of scheduling changes and adjust calendars as appropriate
• Keep Leaders informed of commitment involving business or functional meetings
• Prepare PowerPoint presentations from brief verbal instructions
• Maintain department files with focus on confidentiality
• Project coordination/management support including author meeting minutes, action item lists, key decision lists, issues lists, roles and responsibilities lists, maintain department organizational charts and other important project coordination documents
• Prepare monthly reports for projects and budgets under the direction of Legal Leaders and Staff

Education and Experience

• Minimum 5 years relevant experience supporting executive in administrative or project coordination capacity
• Associates Degree required /BA preferred
• Corporate experience a plus
• Expert‑level skills using PowerPoint, Excel, Outlook, Word
• Ability to learn new/specialized applications and systems (for expense and invoice processing)
• Detail‑oriented and professional demeanor
• Ability to handle highly confidential and strategic information with great care and professionalism

Terms of Assignment

• 3-6 month assignment attentively starts May 2017
• 1st Shift