Accounting Coordinator

Accounting Coordinator Cleveland, OHComfort Systems USA Ohio, a leading provider of commercial HVAC, mechanical, service, building automation, security, and integrated building solutions, is seeking an Accounting Coordinator to support the day-to-day accounting and administrative operations of our Cleveland office part-time. This role provides accounting and administrative support across accounts payable, vendor management, cash application, job cost administration, document management, and general office operations. The Accounting Coordinator works closely with other members of the accounting team to process transactions, maintain accurate records, resolve routine discrepancies, and support recurring accounting deadlines. This position is ideal for someone who is highly organized, detail-oriented, dependable, and comfortable balancing a variety of accounting and administrative responsibilities. The right person is proactive, responsive, and collaborative, with a strong commitment to accuracy, organization, and follow-through.

Key Responsibilities

• Accounts Payable & Vendor Management
  • Process, code, and enter vendor invoices accurately and timely.
  • Work with purchasing personnel and internal team members to resolve purchase order, invoice, pricing, coding, and documentation discrepancies.
  • Set up new vendors and maintain required subcontractor and vendor compliance documentation, including W-9s, certificates of insurance, tax exemption documentation, and other required records.
  • Review and reconcile vendor statements routinely to identify missing invoices, unapplied credits, duplicate charges, or other discrepancies.
  • Maintain customer tax-exemption certificates and related documentation for vendors.
• Accounts Receivable & Accounting Support
  • Apply customer payments and checks accurately and timely.
  • Assist with routine accounts receivable inquiries, including requests for invoice copies and basic account questions.
  • Help clarify customer billing questions before routing more complex matters to the appropriate team member.
  • Create and maintain accounts receivable reports and supporting documentation as assigned.
  • Maintain accurate and organized records related to customer payments and receivables.
• Accounting, Project & Office Support
  • Maintain invoices, accounting documentation, and project records within SharePoint and other designated systems.
  • Perform filing, scanning, document management, and record maintenance to ensure information is complete, organized, and easy to retrieve.
  • Support recurring accounting deadlines, month-end activities, scheduled reporting requirements, and quarterly national purchasing activities.
  • Respond to routine accounts payable and accounts receivable questions from vendors, customers, and internal team members.
  • Provide backup support to other accounting team members as needed.
  • Assist with general office responsibilities, including answering the main phone line and door, sorting incoming mail, ordering office supplies, and communicating office-related concerns.
• Collaboration, Accuracy & Continuous Improvement
  • Work collaboratively with accounting, purchasing, project teams, vendors, customers, and other internal departments.
  • Communicate clearly and professionally with both internal and external contacts.
  • Balance accuracy, responsiveness, deadlines, and competing priorities in a fast-paced environment.
  • Take ownership of assigned responsibilities and follow through on questions, discrepancies, and documentation needs.
  • Identify opportunities to improve organization, recordkeeping, vendor processes, and overall accounting support.
  • Maintain a strong commitment to accuracy, confidentiality, teamwork, and dependable follow-through.

Qualifications

• 2+ years of experience in accounts payable, accounting support, bookkeeping, or a related financial or administrative role.
• Excellent organizational, time-management, and multitasking skills with the ability to meet recurring accounting deadlines and support month-end activities.
• High attention to detail with strong analytical and problem-solving abilities to identify and resolve discrepancies.
• Ability to work independently in a fast-paced environment while maintaining accuracy and efficiency.
• Strong written and verbal communication skills with the ability to collaborate professionally with internal and external stakeholders.
• Proficiency with Microsoft Office, including Word and Excel, with experience using formulas, sorting, and filtering functions.
• Familiarity with Adobe and Microsoft Teams, along with a willingness and ability to learn new systems and processes.
• Ability to maintain confidentiality and appropriately handle sensitive financial and business information.

Preferred Experience

• Processing invoices, reconciling vendor statements, maintaining vendor records, and resolving discrepancies.
• Experience with purchase orders, job costing, change orders, vendor compliance documentation, sales tax, and high-volume accounting transactions.
• Experience working in construction or a similar project-based environment, with familiarity in accounting/ERP systems, SharePoint, and document management tools.

Who This Role Is For

• A detail-oriented and organized professional who manages high-volume information accurately and quickly identifies discrepancies.
• A strong problem solver who researches issues, reconciles differences, and follows through to resolution.
• Someone who can work independently while remaining collaborative, responsive, and dependable.
• An individual who thrives in a fast-paced environment and balances deadlines with a positive, cooperative, and teachable attitude.