Executive Administrative Assistant

Executive Administrative Assistant

EMPLOYER-PAID PENSION PLAN (NEVADA PERS) COMPETITIVE SALARY & BENEFITS PACKAGE THIS POSITION MAY CLOSE WITHOUT NOTICE ONCE A SUFFICIENT NUMBER OF QUALIFIED APPLICATIONS IS RECEIVED

As an academic medical center with a rich history of providing life-saving treatment in Southern Nevada, UMC serves as the anchor hospital of the Las Vegas Medical District, offering Nevada's highest level of care to promote successful medical outcomes for patients.

UMC is home to a Level I Trauma Center, Verified Burn Center, and Transplant Center. In 2026, we became the FIRST and ONLY Magnet-Recognized hospital in the state, reflecting UMC's nursing professionalism, teamwork, and superiority in patient care.

Job Requirement

Education/Experience: Equivalent to completion of four years of college-level coursework in business, management, or a closely related field and four years of executive-level (e.g., VP or higher) administrative experience. Additional experience may be substituted for education on a year-for-year basis.

Licensing/Certification Requirements: Some positions may require Notary Public Certification.

Additional Position Requirements

Priority consideration will be given to candidates who have the following experience requirements DOCUMENTED in their APPLICATION:

• Bachelor's degree in business administration, healthcare administration, or a closely related field.
• Five (5) or more years of recent (within the last year) experience as an executive assistant directly supporting multiple executives (e.g., VP or higher) within an acute care hospital, healthcare company, or other highly regulated environment.
• Advanced experience with MS Office 365, including but not limited to Word, Excel, PowerPoint, Teams, and Planner.
• Resilience to successfully manage shifting priorities and high-pressure deadlines while maintaining professionalism.

Knowledge, Skills, Abilities, and Physical Requirements

Knowledge of: Office administrative and secretarial practices and procedures; UMC policies and procedures; patient rights; department and hospital safety practices and principles; UMC programs, services and organizational structure; laws and regulations governing health care; correct English usage, including spelling, grammar, punctuation and vocabulary; record keeping, report preparation, filing methods and records management techniques; infection control policies and procedures; handling, storage, use and disposal of hazardous materials; department and hospital emergency response policies and procedures.

Skill in: Providing varied, responsible, and often confidential secretarial and office administrative assistance to high-level staff; coordinating supervisor's activities and schedules; maintaining confidentiality of sensitive information; using tact, discretion, initiative and independent judgment within established guidelines; using computers and related software applications; using general office equipment such as phones, copiers and facsimiles; contributing effectively to the accomplishment of team/work unit goals, objectives and activities; communicating effectively in both oral and written forms; establishing and maintaining effective working relationships with all personnel contacted in the course of duties; efficient, effective and safe use of equipment.

Physical Requirements and Working Conditions: Mobility to work in a typical office setting and use standard office equipment, vision to read printed materials and a VDT screen, and hearing and speech to communicate in person and over the telephone. Exert up to 10 pounds of force occasionally and/or an eligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this classification.

Benefits

The University Medical Center of Southern Nevada offers a comprehensive & competitive benefits package:

• Employer Paid Pension Plan through Nevada Public Employees' Retirement System "PERS"!
• Health/Dental/Vision Insurance - Less than $20 per paycheck for employee-only coverage
• Consolidated Annual Leave (CAL) - CAL is used for personal leave, holidays (twelve scheduled holidays per year), doctor appointments, vacation, and sick days up to 16 consecutive scheduled work hours (short-term sick leave), etc.
• Extended Illness Bank (a/k/a Sick Bank)
• 457 Deferred Compensation Plan
• Comprehensive Group Health Insurance Plan
• Nevada has no State Income Tax
• No Social Security (FICA) Deduction

THE UNIVERSITY MEDICAL CENTER OF SOUTHERN NEVADA IS AN AFFIRMATIVE ACTION/ EQUAL OPPORTUNITY EMPLOYER