ACCOUNTANT IV

Accountant IV

Florida Department of Agriculture and Consumer Services Division of Animal Industry ***Open Competitive Opportunity*** Contact: Christina McClure View phone number on click.appcast.io

Minimum Requirements: A high school diploma or its equivalent and four (4) years of professional or nonprofessional accounting experience; or a bachelor's degree from an accredited college or university with a major in accounting, finance or business administration. Requires possession of a valid Class E driver license.

Additional Requirements: Occasional travel required. May be required to work after 5:00 p.m. or an occasional weekend during special projects, or to coordinate system upgrades based on business needs.

Job Duties: Financial responsibilities include assisting and being the backup for BADDL's Accounts Payables Section – processing invoices and payments for BADDL, preparing Contractual Service Agreement Summaries for signature, collecting packing slips and inputting commodities, contacting vendors as needed and monitoring all statements for accuracy. Assist in managing BADDL expenditures spreadsheets and payment records. Communicates with Finance & Accounting, Revenue, Senior Finance Director, and Accountant IV to rectify any financial discrepancies with payables. Ensures payments are made to proper Organization Codes, Object Codes and Category's to ensure funds are correctly spent over appropriate Grants as directed. Collecting approvals for purchase request if needed. Places orders for office supplies, copy machines and lab supplies. Inputs Purchase Request into financial spreadsheets. Places orders for laboratory supplies, tracks receipt of supplies and monitors outstanding orders. Assist in assembling and processing all required documents required for Purchase Orders for BADDL. Assist in Maintaining and distributing BADDL's vendor list to sections. Post FedEx and Referral Lab send out charges to VetView client accounts and reviews Shipping & Receiving records to ensure billing accuracies. Assist and is the back up for Accounts Receivables for BADDL. Verifies all client accounts, reviews, and reconciles laboratory send out testing and Health Certificate orders to ensure fees are accurately added to client billing. Processes, electronically distributes, and or mails all monthly client invoices/statements. Processes revenue including checks, online payments, and refunds. Ensures laboratory testing fees are posted separately from Health Certificate fees and shipping charges. Maintains Health Certificate sales documentation including order forms, shipping information, and sales numbers for monthly reporting to Business Operations Manager. Verifies charges are posted accordingly. Prepares required documentation for accounts needing corrections or adjustment and submits for approval to the Supervisor and Bureau Chief. Prepares daily and monthly revenue reconciliations to ensure client account postings are balanced to bank deposits and Online Transaction Detail Reports including E-check, Credit Card, ACH, Journal Transfers, Cash, Checks and Money Orders. Works with Accountant IV to assist in managing client account collection efforts including required collection calls and supporting documentation, assist with preparation of collection emails, letters, collection return receipts, and assist Accountant IV with final collection package file for approval by Supervisor and Bureau Chief's before submitting to Revenue Department. Abides by Fair Collections Act and Finance and Accounting AP&P Assist in audits as required. This position is responsible for monitoring client payments made through portal and point of sale machines including daily and monthly reconciliations and assisting clients with VETVIEW/Laboratory Information Management Systems (LIMS), client account portal setup, making payments through the portal, BADDL's Point of Sale payments and resolving billing/payment questions. Prepares initial and final draft for accounting related SOPs for Business Operation Managers review and uploads into Quality Management System. The incumbent will work closely with the Business Operations Manager and assist in laboratory equipment research, follow State of Florida Procurement guidelines in obtaining quotes, cost analysist, drafting Invitation to Bid (ITB), Request for Proposal (RFP) for equipment, contracted services, facility repairs and laboratory supplies, collect and prepare documentation for Purchase Orders. Follow up with vendors on status of quotes, orders, and repairs. The incumbent will attend training and assist the Business Operations Manager and State Property Custodian with State inventory processes for BADDL campus including coordinating with administrative, maintenance, laboratory sections, in scanning and submitting inventory documentation including new equipment location, relocations, surplus and disposal forms. Performs other related duties as assigned.

Knowledge, Skills, and Abilities: Ability to lift 30lbs. Ability to work well with others and provide outstanding customer service. Knowledge of general accounting practices. Skills in software and programs including Microsoft Word, Excel, and Outlook. Ability to understand Laboratory Information Management Systems (LIMS). Ability to learn in depth new programs and willingness to train others. Ability to prepare reports using tables and spreadsheets. Skills in project planning and coordinating. Knowledge in data analysis. Knowledge of information technology terms. Ability to create professional correspondence for supervisor. Ability to quickly learn the departments standards for correspondence.

The Benefits of Working for the State of Florida Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: Annual and Sick Leave benefits; Nine paid holidays and one Personal holiday each year; State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options; Retirement plan options, including employer contributions (For more information, please visit Flexible Spending Accounts; Tuition waivers; And more! For a complete list of benefits, visit For an estimate of the total compensation package for this position, please visit the "Total Compensation Estimator Tool" located above under the "Posting Closing Date."

Special Notes: Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Veterans' Preference. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.