Insomniac - Creative Project Coordinator

Creative Project CoordinatorInsomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority.Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world's largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.Insomniac is looking for a Creative Project Coordinator, reporting to the Creative Project Manager, the Creative Project Coordinator will work with the brand teams, designers, and editors to coordinate the execution and delivery of creative assets for assigned campaigns. This role manages project workflows, timelines, creative approvals, and serves as the primary creative asset liaison from campaign kickoff through show weekend.Responsibilities include:Serve as the primary creative project contact for assigned brands, and be equipped to provide updates on project status, timelines, bandwidth, and creative direction in coordination with their respective brand lead.Partner with brand teams to translate campaign objectives into clear, actionable creative requests while maintaining timelines and taking into account designer/editor bandwidth when recommending realistic delivery datesCoordinate the day-to-day workflow of design and media projects, documenting revisions and ensuring deliverables stay on track.Collaborate with cross-functional teams, including but not limited to Marketing, Talent Booking, PR, Merchandise, Production, Social, Creative, and Executive stakeholders.Maintain ticket requests, timelines, creative briefs, and calls-to-action as campaigns evolve.Consistently execute quality control on all submitted tickets and ensure that each request is complete, final, and updated to reflect the goals of the initiative on the brand sideIdentify errors in timelines before submitting requests and in posted assets for review prior to circulating for approvalsMonitor project scope, timelines, bandwidth limitations and delivery expectations to proactively identify and resolve issues in collaboration with the respective brand leadLead project communication through standups, status updates, kickoff meetings, and stakeholder check-ins where neededRoute creative assets for review and approval and ensure any applicable edits are communicated and applied in a timely mannerAssist in developing project timelines and establishing deadlines that align with campaign schedules and designer/editor bandwidthEnsure all completed requests are properly finalized and maintain organized documentation, assets, and communications for future reference.May be required to attend and work company events onsite as needed by the brandTrain and provide support in onboarding team members, clients, vendors and partners when neededAll other projects and initiatives as identifiedQualifications include:Bachelor's degree in business marketing or management or related experience1-2 years of experience in project coordination or related fieldWork environment includes:Must be willing to travel to work during holidays, evening and weekend hours, as required, to meet deadlinesMust be able to tolerate loud noise levels and drastic temperature climates while working on site at various event locationsMust be able to work in open concept office spaceApplicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.Equal Employment OpportunityWe aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.Insomniac strongly supports equal employment opportunity for all applicants regardless of age, ancestry, color, religious creed, family and medical care leave, mental or physical disability, marital status, domestic partner status, medical condition, genetic information, military and veteran status, political affiliation, national origin, race, sex, gender, gender identity, gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and/or federal law. As part of its commitment to make reasonable accommodations, Insomniac also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Insomniac will also provide reasonable religious accommodations on a case-by-case basis.Hiring PracticesThe preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.Hiring Salary Range: $21.00-$27.00 USD HourlyPlease note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation. Insomniac takes into consideration a candidate's education, training, and experience, as well as the position's work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the California Law, a potential new employee's salary history will not be used in compensation decisions. Insomniac Inc