Office Administrator

Office Administrator

Froehling & Robertson, Inc., (F&R) has been proudly engineering stability in the country since 1881. In addition to being one of the oldest independent testing/engineering companies, F&R is also a minority-owned business offering competitive compensation/benefits and a positive work environment designed around the philosophy of mutual respect for all! Our shared F&R/Employee values include: Safe & Healthy Work Environment, Value & Respect for F&R Employees and Clients, Trustworthiness, Technical Excellence, Continuous Improvement, and Financial Success.

We're always on the lookout for enthusiastic individuals who are not afraid to get their boots and hard hats a little dirty from an honest day's work.

Come be a part of this talented and dedicated team. Join stability. Apply now!

Who we are looking for:

The Office Administrator will provide administrative support and assistance to the assigned branch.

What you'll be doing:

Specific duties include, but not limited to:

• Set up new clients, contacts and projects in the company's project management system. Assist in uploading project contracts.
• Ensures Client Management System (CRM) budget for accuracy before transmission to Enterprise system (SL).
• Coordinate and set up meetings by gathering dates and times that are convenient for internal and external staff and clients.
• Answer phones and direct client inquiries to the proper staff members.
• Input timecards and expense reports from staff into internal accounting software.
• Compile invoices and credit memos in the company's accounting software.
• Distribute completed invoices via email, mail or upload in client portal.
• Create purchase orders and subcontracts in the company's accounting software. Process all vendor invoices for payment to accounting.
• Filing of project related data, correspondence, reports, etc.
• Input data/reports into company's web based reporting system.
• On-board new employees and schedule drug testing in company system.
• Complete work for assigned areas and provide assistance or coverage for coworkers as needed.
• Perform a variety of other office support functions as assigned, demonstrating adaptability with changing priorities.
• Other duties as assigned.

What you need to have:

• High School Diploma or equivalent required.
• 2-5 years of relevant experience
• Proficiency with general office software and equipment including Outlook, Word, Excel, PowerPoint publisher, Access, Adobe, fax machines, scanners, binding machines and copiers.
• Ability to multi-task successfully.
• Ability to maintain highly organized files/records
• Ability to maintain a positive client-staff relationship
• Ability to assist the Branch Manager with preparation for Client meetings.
• Ability to work independently and within teams to achieve goals.
• Excellent communication and presentation skills both oral and written.
• Must be willing to participate in and pass F&R's pre-employment screening including a background investigation, drug screening and driving record.

Check out our Perks + Benefits: In addition to our welcoming company culture and competitive compensation packages, our employees enjoy the below benefits:

• Comprehensive group medical insurance, including health, dental, vision and life
• Opportunity for professional growth and advancement
• Tuition reimbursement
• Paid time off
• Company–observed paid holidays
• Short and long-term disability coverage
• 401K retirement

We extend equal employment opportunities to qualified applicants and employees on an equal basis regardless of an individual's age, race, color, sex, religion, national origin, disability, pregnancy status, marital status, military or veteran status, genetic information or any other reason protected by federal, state or local law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

F&R participates in the USCIS E-Verify Program to verify that all new hires are authorized to work in the United States.

EOE M/F/D/V/SO. Drug Free Workplace.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.