Accounting Assistant

Job Description

Job Description

We are looking for an Accounting Assistant to join a growing team in Nashville, Tennessee in a contract-to-permanent capacity. This position supports core accounting operations across payables, receivables, reconciliations, reporting, and administrative financial tasks, with a strong emphasis on accuracy and dependable follow-through. The ideal candidate is comfortable managing recurring deadlines, handling detailed transactional work with limited oversight, and contributing to a fast-paced office environment.

Responsibilities:
• Manage accounts receivable records by monitoring aging activity, applying credits, resolving balance discrepancies, and documenting uncollectible items as needed.
• Process incoming funds and record deposit activity accurately within the Sage accounts receivable system to support daily cash management.
• Review purchase orders and vendor invoices, log receipts, and enter payable transactions into the Sage accounts payable module.
• Support weekly disbursement activities by verifying payment accuracy, preparing checks for mailing, and organizing completed payment documentation for filing.
• Coordinate vendor enrollment updates and maintain related tracking records to keep payment information current.
• Prepare recurring monthly billings, complete cash account reconciliations, and assemble scheduled reports for accounting leadership within established deadlines.
• Track capital purchases and construction-in-progress activity by reviewing grant-related records and payable transactions, then maintain organized asset descriptions for future capitalization.
• Provide backup support for ticket fulfillment, shipment preparation, cash vault deposit processing, and payroll-related document distribution when needed.• At least 2 years of administrative or accounting support experience, preferably in a high-volume office setting.
• Working knowledge of accounts payable, accounts receivable, bank reconciliations, and invoice coding.
• Experience using Microsoft Office applications, with strong Excel skills for tracking, reporting, and data review.
• Familiarity with Sage or other general ledger and financial systems is preferred.
• Ability to manage weekly and monthly deadlines while maintaining accuracy in repetitive, detail-oriented tasks.
• Comfortable working independently with limited supervision in an on-site office environment.
• Valid driver’s license required to complete occasional mail, courier, or bank-related deliveries.