Executive Assistant

Job Type


Full-time

Description

Position Overview:

The Executive Assistant serves as a key member of the administrative team, ensuring the efficient operation of executive and board functions. This role is responsible for coordinating meetings, preparing reports and correspondence, managing records, supporting organizational projects, and serving as secretary to the Board of Directors.

The ideal candidate is proactive, trustworthy, highly organized, and capable of managing multiple priorities in a fast-paced environment while maintaining strict confidentiality.

Position Hours: This position is full-time and on-site in Bismarck, ND . Hours worked are open for personal choice between 7:00 am and 6:00 pm, and 8 - 9 hour shifts per day.


Position Pay Range: This position is salaried and compensation ranges from $54,080 - $65,000 per year, depending on experience level.


What You'll Do:

• Provide high-level administrative support to the CEO and Executive Leadership Team.
• Coordinate and support Board of Directors meetings and activities.
• Prepare agendas, meeting materials, minutes, reports, and correspondence.
• Arrange executive travel and accommodations.
• Manage executive communications and prioritize incoming correspondence.
• Maintain official organizational and Board records.
• Support clinical privileging processes and continuing education recordkeeping.
• Complete transcription and special projects as assigned.
• Assist with organizational initiatives that strengthen Heartview's mission and operations.

Why Work With Us? At Heartview Foundation, we take pride in supporting not only our patients but also our team. We offer a comprehensive benefits package, including:

• Generous Paid Time Off (PTO) for work-life balance.
• 401(k) with employer match to support your financial goals.
• 100% employer-paid health, dental, and vision insurance coverage for employees.
• 75% employer-paid health, dental, and vision insurance coverage for dependent(s).
• Paid holidays to recharge with loved ones.
• Access to a confidential Employee Assistance Program (EAP).

Requirements

Qualifications:

• Bachelor's degree in Business Administration or a related field (preferred), High school diploma, GED, or equivalent (required).
• Minimum of five years of executive assistant (preferred), administrative assistant, or related experience (required).
• Exceptional verbal and written communication skills.
• Strong organizational and time-management abilities.
• Ability to maintain confidentiality and professional discretion.
• Proficiency in Microsoft Office Suite and other office technologies.
• Ability to type at least 50 words per minute or write in shorthand format.

Additional Requirements:

• Successful background check.
• Compliance with drug-free workplace policies, including pre-employment screening.

At Heartview Foundation, every team member helps create a safe, recovery-oriented environment. We look for employees who are committed to recovery principles and healthy living, and who can demonstrate that commitment through their professional conduct and personal wellness practices. Because of the unique role we play in clients' lives, staff must also respect professional boundaries, avoid conflicts of interest, and recognize the power differential that can exist not only between providers and clients but also among staff members. To ensure ethical standards are maintained, employees cannot be current participants in Heartview Foundation's primary treatment programs. If an offer of employment is made, Human Resources will conduct due diligence to confirm the accuracy of this disclosure.

Don't miss the chance to be part of a truly meaningful mission and team making a difference in others' lives every day. Apply today and embark on a fulfilling career at Heartview Foundation!

Salary Description


$54,080 - $65,000, DOE