Admin.Records School Finance Payroll I Donelson Middle

Job Title

Financial Record Clerk

Job Summary

Financial record duties: Routinely calculates, reviews, creates, posts, & verify financial transactions & reports in appropriate accounting software & proper account(s) to ensure accuracy as required for the function & operation of the school. Reviews financial transactions & any other school financial documents to ensure compliance with the Tennessee Internal School Uniform Accounting Policy manual (TISUAPM) and MNPS policies & procedures to safeguard public funds. Knowledgeable of the TISUAPM and MNPS policies & procedures as well as informing all school staff and Principal of these policies & procedures at all times. Communicates effectively & works closely with other MNPS departments. Payroll duties: Compiles and records employee time, attendance, and payroll data for school based employees and substitutes. Computes employees' time worked, production, and stipends for bi-weekly payroll. Compiles and submits substitute attendances', appraisals, and utilizes Smartfind in lieu of substitute forms and documentation

What You Will Do

• Reviews, records, summarizes, posts and verifies numerical and financial data to compile and keep financial records accurate, using accounting software, reports, journals and ledgers.
• The school secretary clerk or principal designee will record monies depending upon various circumstances. (i.e. no other personnel to complete the collection log). The school secretary clerk or principal designee in the absence of the bookkeeper, receives and verifies all monies, and secures them in a safe or vault until the funds can be turned over to the bookkeeper to verify, receipt, and make deposit of all cash and checks in accordance with the TISUAPM & MNPS policy. Bookkeeper prepares school purchase orders for all School Fund expenditures as properly authorized by Principal. Verifies accounts on computer spreadsheets and software to ensure fund availability to make school purchases. Pays invoices timely within 30 days. Prepares student activity fund monthly bank reconciliation using specialized accounting software. Provides accurate financial information and explanations for internal & external auditors for the purpose of the annual individual school audit and district audit.
• Compiles statistical and financial documentation for such matters as cash receipts, expenditures, and accounts payable and receivable.
• Complies with federal, state and company policies, procedures and regulations. Codes documents according to company procedures. Reconciles, notes and/or reports discrepancies found in records.
• Reviews time sheets, work charts, wage computations, and other information to detect and reconcile payroll discrepancies.
• Verifies attendance, hours worked, and pay adjustments, and post information onto designated records. Computes and compiles employee time, production, and payroll data from time sheets and other records.
• Records employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.
• Keeps track of leave time, such as vacation, personal, comp-time, and sick leave, for employees. All other duties as assigned.

Education Qualifications

• Associate's Degree in Business, Accounting, or Finance Required

Experience Qualifications

• 1-3 years of previous financial work-related skill, knowledge, or experiences Required

Skills and Abilities

• Payroll software, Accounting, Bookkeeping, Microsoft Office Suite (especially Excel)

About Us

At Metro Nashville Public Schools, we use detailed academic, behavior and social-emotional data to ensure every student in the district is known and our staff makes a concerted effort to tune into students' interests, passions, learning styles and needs. We focus on creating and supporting rigorous, engaging and personalized learning experiences for all students to identify and eliminate inequities - so every student has a clear and achievable path to success marked by measurable goals. Offering a range of program and opportunities, MNPS has options to fit every family's needs. Whether you are looking for advanced academics, visual and performing arts, special education services, English language support or STEAM (science, technology, engineering, arts and mathematics) educational programs, we offer the best choices to meet individual student needs - starting at Pre-K all the way through graduation. Our Vision Metro Nashville Public Schools will be established as the premier large school district in Tennessee and beyond by ensuring that every student is known. Our Mission We deliver a great public education to every student, every day. Our Core Values Core values drive and focus our collective commitments included in our mission and vision. These values reflect the principles that guide our internal conduct, as well as our relationships with the external community. Metropolitan Nashville Public Schools is an equal opportunity employer committed to promoting diversity, inclusion, and equal opportunities for all individuals. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, gender identity or expression, marital status, veteran status, sexual orientation, or any other characteristic protected by law. Metropolitan Nashville Public Schools is dedicated to creating an inclusive work environment that reflects the diversity of our global community. We strive to treat all employees and applicants with respect and fairness, and we make employment decisions based on merit, qualifications, and business needs. The American Disabilities Act (ADA) requires MNPS to provide adequate accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

Job Info

• Job Identification 2825
• Job Category Finance and Audit
• Job Schedule Full time
• Job Shift Day
• Locations MNPS Donelson Middle
• Minimum Salary 22.43
• Targeted Start Date 07/01/2026
• Job Class Support
• Tier Middle
• MNPS Work Schedule 12 Month