NEW JOB OPENING ADMINISTRATIVE ASSISTANT IN Santa Monica, CA, USA!

Job Description
Required Education

• High School Diploma or GED required

Preferred Education

• Bachelor's degree in Business Administration, Communications, Public Relations, Marketing, Entertainment Management, or related discipline

Required Experience

• 1 to 2 years of Administrative Assistant experience


• Experience managing calendars, scheduling meetings, coordinating travel, and handling expense reports


• Experience supporting executives, managers, or senior-level staff


• Experience with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Preferred Experience

• Music, entertainment, media, record label, talent agency, or public relations industry experience


• Experience supporting an Executive Assistant or executive-level leader


• Experience coordinating events, guest lists, artist interviews, or media relations activities


• Experience processing invoices, managing budgets, and vendor setup

Required Skills

• Strong administrative and organizational skills


• Excellent verbal and written communication skills


• Calendar management and scheduling


• Travel coordination and itinerary preparation


• Expense reporting and invoice processing


• Budget tracking and financial administration


• Attention to detail and accuracy


• Ability to prioritize multiple tasks in a fast-paced environment


• Professional discretion and confidentiality


• Strong interpersonal skills with the ability to adapt communication style


• Proficiency in Microsoft Office Suite and Outlook

Preferred Skills

• Knowledge of music, entertainment, public relations, or media industries


• Media list management and press clipping distribution


• Event coordination and guest list management


• Artist relations and interview coordination


• Press materials preparation (press releases, press kits, media alerts, artist bios)


• Vendor management experience


• Ability to "read the room" and adjust professionalism based on audience and situation


• Experience working with artists, managers, publicists, or entertainment executives

Key Responsibilities

• Support an Executive Assistant with daily administrative operations


• Receive, screen, and route incoming calls


• Manage and maintain executive and department calendars


• Coordinate travel arrangements and prepare complete travel packets including confirmations and itineraries


• Ensure travel details are accurately reflected in calendars


• Organize and submit expense reports


• Manage quarterly department budgets, process invoices, and coordinate vendor setup


• Connect and coordinate artist phone interviews


• Organize and manage Republic Grammy submission materials and artist communications


• Assist in creating and organizing press materials, including artist bios, press reports, press kits, media alerts, press releases, event invitations, press photos, and artwork


• Maintain department calendars and documents related to media events, TV schedules, and artist activities


• Research, compile, and distribute media alerts and press coverage updates companywide


• Update and maintain media contact databases


• Coordinate guest lists for artist events, shows, and industry functions


• Support regional media outreach efforts for artists on tour as directed


• Maintain organized records, files, and departmental documentation


• Provide administrative support in a fast-paced entertainment environment while maintaining professionalism and confidentiality.

• **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

• **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.**

Benefits:
For information and details on employment benefits offered with this position, please visit here . Should you have any questions/concerns, please contact our HR Department via our secure website .

California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here .

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department .

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).