General Office Admin-Scanner

ScannerGeneral Office Administrator

The ScannerGeneral Office Administrator plays a vital support role within an automotive dealership's business and accounting office. This position is responsible for accurately scanning, indexing, and filing dealership documents while maintaining organized file rooms and supporting administrative operations.

The ideal candidate is detail-oriented, dependable, and comfortable working in a fast-paced automotive environment. A high school diploma is required. No prior experience is necessary; however, experience with document scanning, filing, or working in a dealership or automotive office setting is a plus.

In addition to competitive pay, we offer our dealership employees:

• Health, Dental, Vision, and Life Insurance
• 401(k) Retirement Plan
• Health & Wellness Program
• Company-paid vacation and holidays
• Community involvement opportunities

Responsibilities

• Scan and index a high volume of automotive dealership documents with exceptional accuracy, including repair orders, counter tickets, deal jackets, vehicle invoices, DMV paperwork, and accounting records.
• Run scanning reports, export data to Excel, and research or resolve discrepancies.
• Work with the One-View team and dealership systems to support projects or resolve scanning and system issues.
• File and maintain documents related to the accounting, sales, parts, and service departments.
• Maintain two dealership file rooms with strong attention to organization, compliance, and accuracy.
• Assist with data purging and document retention processes in accordance with dealership and manufacturer guidelines.
• Provide administrative support to the Business Manager and Office Manager.
• Assist various dealership departments as needed, including sales, parts, service, and accounting.
• Perform additional duties as assigned to support daily dealership operations.

Qualifications

• High school diploma or equivalent.
• Professional appearance and strong work ethic suitable for a customer-focused dealership environment.
• Excellent organizational skills with exceptional attention to detail.
• Strong communication, customer service, and problem-solving skills.
• Ability to remain composed and professional in a fast-paced, process-driven automotive environment.
• Self-motivated with strong written and verbal communication skills.
• Ability to multitask and adapt to changing priorities.
• Friendly, positive attitude with a willingness to support team members across departments.
• Strong teamwork skills and respect for dealership operations and confidentiality.
• Basic computer skills, including working knowledge of Microsoft Excel.
• Prior experience with scanning, filing, dealership systems (DMS), or automotive paperwork is a plus but not required.