Office Administrator

Job Summary

Urbn Leaf, the new standard in licensed dispensaries is now searching for individuals to expand our team. We are seeking hip and talented individuals with a keen sense of appropriate professional demeanor and dress for an upscale dispensary. We expect exceptional customer service skills with experience within the cannabis industry, or as an alternative, a strong background in hospitality, retail merchandising or management outside the industry.

In order to be considered for employment, please read this ENTIRE post and carefully follow the directions below:

Please, NO CALLS to the store regarding employment - all communication will be done via email  . We receive a very high volume of applications daily and are unable to respond individually to each and every one. All applications are given a thorough review, and if we are interested in a candidate, we will contact them directly.

All interested applicants, please respond through this ad. Please email your resume in a reply to this post to be considered for an interview. In the subject line of this email, please put the position(s) you are interested in applying for.

** If you do have previous work experience in the cannabis industry, please make sure to provide a detailed work history somewhere within either your email or resume  .** Including a link to any social media accounts (Facebook, Instagram, Twitter) is highly encouraged.If we feel that you are a good candidate, we will respond to your email with a location and time for interview. Again, ONLY candidates who have followed these directions will be considered.

The Office Administrator is responsible for the day-to-day operations of the office during daytime hours. Majority of time will be spent keeping the office organized, preparing weekly meeting agendas, answering phones/emails, perform task as assigned by Office Manager as needed, and assisting with venue operations, clerical and human resources.

Responsibilities and Duties

Responsibilities include, but are not limited to:

• Manage day-to-day office operations
• Assist with clerical work, payroll, filing, scanning, emails, office cleanliness & organization
• Check voicemails, taking necessary notes, and directing calls/messages accordingly
• Assist with new hire orientation, new hire paperwork, termination paperwork etc.
• Answer incoming calls, screening appropriately, and directing them to the necessary person
• Assist Office Manager in daily business activities as requested
• Opening and distributing mail
• Ensure all invoices/bills are coded properly and given to C.O.O/Controller
• Assist with invoicing, vendor checks in envelopes, purchasing stamps and mailing out on a weekly basis
• Assisting in decorating venue for all holidays and schedule staff as needed
• Assist with punch edits for payroll processing
• Coordinate invoice transfer to accountant and filing thereafter
• Filing weekly invoices, updating manager minutes and agendas
• Keeping bulletin boards, white boards, and monthly calendars up-to-date
• Weekly memos, schedules, weekly promotions and other important staff information
• Keeping the office supply par sheet up to date and ensure proper supplies are kept in stock
• Keeping office clean and organized coordinating with cleaning crew
• Ensuring all charge backs are done:
• Ensure they are handled by proper manager and returned on time
• Update Managers of task list and project updates
• Assist with audits: payroll, taxes, insurance etc.

Qualifications and Skills

Qualifications:

· Prior administrative experience preferred

· Must have proficient computer experience/ knowledge of Microsoft Office Suite

Skills and Attitudes:

· Must have excellent communication, customer service, and organizational skills

· Must have a positive, outgoing attitude

· Must be detail-oriented

· Must be able to work independently as well as with a team

· Must be willing to take on new challenges

· Must be able to follow directions thoroughly

Education:

· High School Degree or equivalent required

Physical Requirements:

· Must be able to sit for up to 8 hours at a time

· Must be able to lift at least 50 pounds safely and properly

· Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening, and hearing ability

· Requires visual acuity

· Must be able to work nights, holidays, and weekends

Job Type: Full-time

Salary: $13.00 /hour