Administrative Assistant II

Job Description and Duties

Effective July 1, 2025, the California Department of Human Resources (CalHR) implemented the Personal Leave Program 2025 (PLP 2025). PLP 2025 directs that each employee shall receive a 3-percent reduction in pay in exchange for 5 hours per month of PLP 2025 leave credits. The salary range(s) included in the job advertisement does not reflect the 3-percent reduction in pay. It is important to read this advertisement in its entirety. You are required to submit a Statement of Qualifications (SOQ) for this position. The SOQ instructions and required statements are at the bottom of this posting. Applications received without an SOQ or with an SOQ that does not comply with the instructions will be disqualified. Under the general direction of the Chief Deputy Director, the Analyst II performs a wide variety of complex administrative and clerical duties in support of executive operations and departmental programs. The Analyst II exercises a high degree of initiative, discretion, and independent judgment in coordinating administrative activities, maintaining confidential information, and ensuring efficient day-to-day operations of the Executive Office. The incumbent serves as a liaison with internal staff and external stakeholders and provides administrative support related to scheduling, travel coordination, human resources liaison activities, and executive correspondence and records management.

Looking for a State Job? - Review the webpage and be sure to complete the exam/assessment and state application before applying for this position.

You will find additional information about the job in the . Working Conditions

Requires frequent contact with OTA Management. Requires mobility to various areas of the Department’s work locations. Workstation is equipped with standard ergonomic office equipment, as appropriate. Travel may be required within the State of California to attend meetings, training classes, seminars and forums. Travel may be by train, plane and/or automobile. Special Requirements

**Application cut off dates when sets of applications are reviewed: 9/11/26, 9/25/26, 10/9/26, 10/23/2** In order to be considered for this position, you must include the following when submitting a current hardcopy or through CalCareers State application: JC # 530316 in the Examination of Job Title section of the State application (STD 678) Resume is not required and optional to submit. Proof of Education is required if being utilized to meet minimum qualifications. Statement of Qualifications:

The Statement of Qualifications (SOQ) serves as a narrative discussion to illustrate how the candidate’s education, training, experience, and skills have prepared you for this position. The SOQ serves as documentation of each candidate’s ability to present a written response to the following questions, both clearly and concisely. The written response should be typed and no more than two (2) pages in length, single spaced, and 12 Arial point font. Cover letters and resumes do not take the place of SOQs. Applicants who do not address the SOQ questions will not be screened.

Statement of Qualifications 1. Please describe how your experience and skills align with the duties of this position. Additional hires may be made from this job bulletin, if additional positions become available. Electronic submittal of applications and attachments through Calcareers.ca.gov is preferred. Emailed or faxed application will not be accepted.

Using the online application system as specified in the announcement is the preferred method of applying for civil service job opportunities; however, applicants may instead apply by way of U.S. mail, parcel delivery or courier service, or in person, as set forth in this announcement.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Must maintain regular and acceptable attendance at such level as is determined at the Department’s sole discretion. Demonstrated strong self-direction and time management Works well under pressure when meeting short deadlines Must be able to effectively carry out assigned tasks with minimum supervision, be able to work independently or in a team environment Incumbent shall possess the general qualification, as described in California Code of Regulations Title 2, Section 172, which include, but are not limited to integrity, honesty, dependability, thoroughness, accuracy, good judgment, initiative, resourcefulness, and the ability to work cooperatively with others. Ability to plan, organize, and prioritize workload. Positive attitude, open-mindedness, flexibility and tact. Ability to communicate effectively, both orally and in writing, in order to successfully achieve objectives . Benefits

For information regarding available employee benefits, please visit the California State Civil Service Employee Benefits Summary page on the California Department of Human Resources' website at: California Employee Benefits Summary Application Information

Please do not include personal information on your application, resume or Statement of Qualifications (social security number, date of birth, marital status, etc.)

In the "Employment History" section of the application, you must list your current employment history by providing the "to" and "from" dates with month, day and year, the hours per week that worked, which should be a whole number (not a range) and the total worked (years/months).

Applicants must complete the duties performed section on the application. Applications with "see resume" shall not be considered. Applications received without all information completed will be considered incomplete and will not be screened for the interview process.

A completed Employment Application (STD. 678) and any other relevant documents (i.e., unofficial transcripts, copy of degree, resume, etc.) should be submitted electronically via your CalCareers account.

Clearly indicate the basis of your eligibility (certification list, transfer, reinstatement, State Restriction of Appointments (SROA) and/Surplus eligibility) in the "Explanations" section located on the first page of your STD. 678.

Remove and do not submit the "Equal Employment Opportunity" questionnaire (page 5) with your completed STD. 678. This page is for examination use only.

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Statement of Qualifications -

1. Please describe how your experience and skills align with the duties of this position.