HR - Accounting Administrative Assistant

Job Description

Job Description

Position: HR - Accounting Administrative Assistant 

Pay $ 20 - 22 (DOE) weekly pay 

Hours - Monday - Friday (8am - 4:30pm)

Position Summary

This position provides day-to-day support across Human Resources, Accounting, Payroll, and general office administration. It would be a good fit for someone who is organized, detail-oriented, comfortable handling confidential information, and able to work with employees, managers, vendors, and customers.

Main Responsibilities

Human Resources

• Assist with employee onboarding and new-hire paperwork.
• Maintain employee personnel records and documentation.
• Assist with payroll processing and payroll-related questions.
• Help administer employee benefits.
• Maintain HR policies, procedures, and records.
• Assist employees and management with HR-related requests.
• Maintain confidentiality of employee information.
• Help with compliance-related documentation and reporting.

Accounting

• Assist with Accounts Payable and Accounts Receivable activities.
• Process invoices, expense reports, and payments.
• Post customer payments and deposits.
• Help reconcile accounts and resolve discrepancies.
• Assist with journal entries and month-end closing activities.
• Maintain accurate accounting records.
• Assist with inventory and financial reporting.
• Help prepare reports and spreadsheets.
• Provide accounting information to management when requested.

Administrative

• Maintain electronic and paper files.
• Enter and update information in company systems.
• Prepare correspondence, reports, and other documents.
• Answer phones and respond to emails.
• Assist with scheduling and coordinating meetings.
• Order office supplies and maintain office records.
• Provide administrative support to management and other departments.
• Perform other duties and special projects as assigned.

Skills They Would Likely Want

• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Microsoft Office, especially Excel, Word, and Outlook.
• Basic accounting/bookkeeping knowledge.
• Ability to handle confidential HR and payroll information.
• Good written and verbal communication.
• Ability to multitask and meet deadlines.
• Problem-solving and analytical skills.
• Ability to work independently as well as with a team.
• Professional and dependable attitude.
• Willingness to learn new accounting/ERP and HR systems.

What the Job Is Basically Like

This would be a hybrid office position rather than a pure accounting or pure HR job. You could spend part of the day processing invoices or payments, another part helping with payroll or employee records, and another part handling general administrative tasks.