Payroll Assistant

Payroll Assistant

Keller is the world leader in geotechnical construction and deep foundations. With a North American presence of over 100 years, we operate as the market leader with over 50 offices throughout the US and Canada. By connecting global resources and local experience, Keller develops innovative, practical, and cost-effective solutions to geotechnical challenges. Our values of integrity, collaboration, and excellence enable us to lead the industry in providing the optimal solution for our clients.

Responsibilities

We're looking for a detail-driven Payroll Assistant with hands-on construction experience to support weekly payroll processing across union and non-union craft workforces. This role is critical to prevailing wage compliance, certified payroll reporting (WH-347), and OCIP/CCIP insurance program reporting on public and private projects.

Weekly Payroll Processing

• Collect, validate, and enter timekeeping data; ensure proper job cost coding, crafts/classifications, shift differentials, and overtime.
• Reconcile payroll batches; support off-cycle adjustments as needed.
• Prepare weekly/monthly reporting for management.

Union Payroll

• Maintain and apply current union wage rates, fringes, dues, and special conditions per collective bargaining agreements; prepare monthly union reports if necessary.
• Track agreement effective dates; coordinate updates with HR/Operations and maintain accessible rate sheets for payroll processors.

Certified Payroll & Prevailing Wage

• Prepare and submit WH-347 certified payroll reports (and agency-specific formats), including accurate classifications, hours, rates, fringes, and with required digital signatures.
• Monitor agency feedback and correct submittals promptly to avoid payment holds; retain audit-ready documentation.

OCIP/CCIP Reporting

• Support employee enrollment and payroll exposure reporting for Owner-/Contractor-Controlled Insurance Programs; ensure timely, accurate submissions and reconciliations.

Compliance & Controls

• Verify prevailing wage determinations and union classifications per project/contract; escalate discrepancies.
• Assist with garnishments, maintain organized employee payroll files and records.

Collaboration & Customer Service

• Partner with HR, Project Management, and Branch Accounting to resolve onboarding, rates, and timekeeping issues; provide responsive support to field teams.
• Assisting accounting & finance department on other projects as needed

Qualifications

• 2+ years of payroll experience in construction (union and non-union), including prevailing wages, certified payroll, and OCIP/CCIP reporting.
• Proficiency with payroll/timekeeping systems and Excel; strong attention to detail and confidentiality.
• Accurate data entry, reconciliation, and documentation
• Advanced Excel, solid computer and ERP skills including the ability to adapt to new systems
• Strong written/verbal communication and customer service
• Organization, multitasking, and deadline management; ability to work independently in a fast-paced environment
• Willingness to support occasional overtime during peak cycles
• CPP (Certified Payroll Professional) credential; accounting coursework/degree (preferred).