Administrative Support Specialist

Job Title

Job Description

Manage and coordinate all staff actions for the directorate. Track and monitor suspense dates for taskers, ensuring timely responses while liaising with internal and external command groups to ensure all commitments are met.

Provide technical advice on administrative support requirements. Develop, evaluate, and recommend improvements for directorate administrative processes, procedures, and policies to ensure efficiency and compliance with regulations.

Coordinate routine workload and taskings on behalf of the Director.

Manage the day-to-day administrative operations of the directorate.

Prepare for and make arrangements for conferences, meetings, and on-site visits, including coordinating presentations and reserving facilities.

De-conflict and maintain calendars for senior leadership, screen calls and visitors, and compose and review complex correspondence for proper format and content.

Administer the Defense Travel System (DTS) for the directorate.

Assist personnel with travel-related questions, manage traveler profiles and routing lists, and ensure appropriate coordination for all scheduled travel.

Serve as a liaison for manpower, personnel, and training matters.

Gather information for decision-making, ensure documents like appraisals and awards are processed, and manage daily personnel accountability for the directorate.

Utilize various computer systems and software to prepare charts, graphs, and reports.

Develop and maintain data files, spreadsheets, and databases to retrieve information, compile reports, and monitor project status.

Serve as the directorate's point of contact for records management.

Ensure all documents are in compliance with the Army Records Information Management System (ARIMS) and use automated tools to control suspense actions.