Facilities Coordinator

Facilities Coordinator

Location: Austin, TX (Onsite)
Pay Rate: $22.00 - $26.00 per hour
Schedule: Monday - Friday, 8:00 AM - 5:00 PM

LHH Recruitment Solutions is seeking a professional and organized Facilities Coordinator to support day-to-day facility operations for a growing organization in Austin, Texas. This role is ideal for someone who enjoys a blend of administrative support, front-desk guest services, facilities coordination, and event support. The Facilities Coordinator will play a key role in maintaining a safe, efficient, and welcoming workplace environment.
Key Responsibilities
Facility Operations & Maintenance

• Coordinate routine facility maintenance and repairs, including HVAC, electrical, plumbing, and mechanical systems.
  
• Monitor building conditions and submit maintenance requests as needed.
  
• Support cleaning, landscaping, and security operations to ensure a well-maintained facility.
  

Reception & Guest Services

• Greet visitors, clients, and vendors in a professional and welcoming manner.
  
• Assist guests with check-in procedures and escort them to meeting rooms or designated areas.
  
• Serve as a point of contact for facility-related inquiries from employees and visitors.
  

Event & Meeting Support

• Assist with the setup and breakdown of meetings, events, and special functions.
  
• Arrange furniture, equipment, and meeting room configurations as needed.
  
• Ensure conference rooms and common areas are organized and prepared for use.
  

Vendor & Service Coordination

• Assist with scheduling and coordinating third-party vendors and contractors.
  
• Monitor vendor performance to ensure work is completed according to quality and service standards.
  
• Support communication between internal teams and external service providers.
  

Administrative Support

• Maintain facility records, service agreements, compliance documentation, and maintenance logs.
  
• Assist with scheduling, procurement activities, and invoice tracking.
  
• Support inventory management and order facility-related supplies as needed.
  

Safety & Compliance

• Support adherence to workplace safety policies and procedures.
  
• Assist with emergency preparedness initiatives and facility compliance activities.
  
• Help maintain a safe and professional working environment for all employees and visitors.
  

Qualifications

• High school diploma required; additional education in Facilities Management, Business Administration, or a related field is a plus.
  
• Previous experience in facilities coordination, office administration, reception, or workplace services preferred.
  
• Strong organizational and multitasking skills.
  
• Excellent verbal and written communication abilities.
  
• Proficiency with Microsoft Office Suite, email, and general computer applications.
  
• Ability to work independently and prioritize multiple tasks in a fast-paced environment.
  
• Experience coordinating vendors, service providers, or office operations is preferred.
  

Physical Requirements

• Ability to regularly lift up to 30 pounds.
  
• Ability to lift items weighing up to 10 pounds overhead.
  
• Ability to stand, walk, and move throughout the facility as needed.
  
• Comfortable using a computer, email, and mobile phone throughout the workday.
  

Pay Details: $22.00 to $26.00 per hour

Search managed by: Abigail Revalee


Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.


Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.