AP Specialist

The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process for a portfolio of commercial real estate properties. This role ensures timely and accurate processing of invoices, vendor payments, and expense allocations while maintaining compliance with company policies and accounting standards. The ideal candidate has experience in commercial real estate accounting and is proficient with property management and accounting software such as Yardi, MRI, RealPage, or similar ERP systems.

• Process high-volume vendor invoices for multiple commercial properties.
• Review invoices for accuracy, coding, approvals, and compliance with company policies.
• Match invoices to purchase orders and contracts when applicable.
• Enter invoices into the accounting system and ensure proper general ledger coding.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve invoice discrepancies.
• Maintain vendor records, including W-9s, insurance certificates, and payment information.
• Assist with vendor onboarding and maintain accurate vendor files.
• Allocate expenses to the appropriate properties, departments, and cost centers.
• Respond to vendor and internal stakeholder inquiries regarding payment status.
• Support month-end and year-end closing by reconciling AP accounts and preparing accruals.
• Assist with annual audits by providing requested AP documentation.
• Monitor aging reports and ensure invoices are paid according to negotiated terms.
• Maintain organized electronic and physical AP records.
• Collaborate with property managers, asset managers, and accounting staff to ensure accurate financial reporting.
• Recommend process improvements to enhance AP efficiency and internal controls.

• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
• 2-5 years of accounts payable experience, preferably within commercial real estate or property management.
• Experience processing invoices for multiple entities or properties.
• Knowledge of general accounting principles and AP best practices.
• Experience with Yardi, MRI, RealPage, JD Edwards, SAP, or other ERP/accounting software preferred.
• Strong Microsoft Excel skills.
• Excellent organizational, communication, and problem-solving abilities.
• High level of accuracy and attention to detail.
• Ability to prioritize multiple deadlines in a fast-paced environment.

• Commercial real estate, property management, REIT, or real estate investment experience.
• Experience with CAM (Common Area Maintenance) reconciliations and tenant billing support.
• Familiarity with lease administration and property operating expenses.
• Understanding of 1099 reporting requirements.