Office Help

Office Assistant

TM Associates Management, Inc. (TMAM) is one of the mid-Atlantic region's most reputable full-service residential property management companies. For more than 45 years, we have specialized in the management of conventional and affordable housing, with experience across LIHTC, HUD, USDA-RD, and Bond financing. Our mission is to build and manage outstanding communities for our residents, and we are always looking for dedicated people to join our team.

The Office Assistant will receive direction and instruction from the Site Manager and will coordinate their daily activities with that person.

We offer full medical, dental, and vision insurance, a 401(k) with company match, and paid leave.

TM Associates Management, Inc. is an Equal Opportunity Employer. We are committed to providing a workplace free from discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by federal, state, or local law. We are also committed to providing reasonable accommodations to qualified individuals with disabilities and to applicants who require accommodation during the application process.

Duties and Responsibilities:

• Responsible for assuring that the tenants receive prompt, efficient, courteous, and quality service, including immediate acknowledgement of any complaints and prompt reporting of such to the Site Manager. Achieving and maintaining as close to 100% occupancy as possible
• Assist Site Manager with regularly inspecting the buildings, grounds and physical appearance of the property, deferred maintenance, and other related data.
• Greet site visitors and residents.
• Assist Site Manager with Rent Collection and Record keeping, including frequent trips to banks
• Possess a valid driver's license and a driving record acceptable to TMAM for site errands, including trips to banks, stores and other vendors.
• Assist Site Manager with maintaining files containing written records of maintenance services, equipment readings, operating manuals, inventory and a library consisting of pertinent data relating to equipment and buildings.
• Assist Site Manager with purchasing needed supplies and equipment, within budget constraints. Maintain necessary administrative records of purchases.
• Assist Site Manager with site activities for residents such as special events and recreation activities
• Attend mandatory meetings and seminars
• Able to communicate both orally and in writing using English and use of basic arithmetic skills.
• Must have access to reliable vehicle transportation for errands from property.
• Other duties and responsibilities as assigned by the Site Manager and/or TMAM Management.