Administrative Support Associate

Position Title Administrative Support Associate Position Summary Responsible for managing the daily operations of the Political Science Department. Duties include personnel and financial management, course scheduling, event planning, report generation, graduate admissions record maintenance, student worker supervision, and assistance with faculty grant administration, travel procedures, and reimbursement. Key Responsibilities Budget and Financial Management Manage all departmental funds and process receipts, reimbursements, and faculty travel. Reconcile P‑card activity and develop financial reports for the department head. Process accounts payable and receivable, transfer funds, and place purchase orders through SpartanMart. Realign departmental budgets as priorities change. Personnel Management Process faculty and graduate assistant budget and hiring paperwork. Maintain tuition waiver spreadsheets and apply university personnel policies. Conduct departmental searches, schedule interviews, and prepare hiring documentation via SpartanTalent. Record Keeping and Reporting Assist in preparing evaluation materials for promotion, tenure, and reappointment. Compile reports for the Department Head, MPA Director, and Undergraduate Studies Director. Support scholarship applications and maintain departmental record files. Event Planning Arrange room reservations, catering, announcements, programs, and travel lodging for guest speakers and graduation events. Departmental Support Assemble and upload course schedules. Train and supervise student employees, create flyers and announcements, and provide customer service. Maintain communication lists. Minimum Qualifications High school diploma or equivalent, or demonstrated possession of the competencies necessary to perform the work. Preferred Qualifications Experience working in a university setting with prior budget, accounting, and purchasing experience. Recruitment Range $42,000 - $44,015 Work Hours Monday through Friday, 8:00 a.m. – 5:00 p.m. #J-18808-Ljbffr