Operations Administrative Assistant

Position Title: Operations & Administrative Coordinator

Position Type: Temp-Hire

Location: Hardyston, NJ (100% Onsite) Schedule: Monday to Friday, 8:00 AM 4:00 PM (30-minute lunch)

Industry: Manufacturing

Rate of Pay: $24.04-$26.44/hr

Our client, a growing woman-owned manufacturing company, is seeking a highly organized and detail-oriented Operations & Administrative Coordinator to support the day-to-day operations of the business. This role is responsible for a wide range of administrative, logistics, purchasing, accounting, and office management functions while serving as a key support resource for leadership, sales, and operations.

The ideal candidate thrives in a fast-paced, small business environment, enjoys wearing multiple hats, and is comfortable taking initiative with minimal supervision. As the company continues to grow, this position offers the opportunity to expand into additional operational, quoting, or sales support responsibilities.

The Operations & Administrative Coordinator is responsible for:

Operations & Logistics

o Coordinate domestic and occasional international shipments, including obtaining freight/LTL quotes, preparing shipping documentation, and scheduling carriers.

o Order raw materials, office supplies, and production materials.

o Receive and verify incoming shipments against purchase orders and packing lists.

o Match receiving documentation to vendor invoices and ensure accuracy.

o Maintain inventory records and update inventory usage based on actual production consumption.

o Ship customer samples and coordinate related logistics.

Administrative & Office Management

o Maintain spreadsheets and reports using Microsoft Excel, including formulas and linked worksheets.

o Answer and direct incoming telephone calls in a professional manner.

o Greet visitors, customers, and vendors while serving as the primary office contact.

o Maintain organized filing systems (electronic and paper).

o Coordinate calendars, meetings, and occasional scheduling for company leadership.

o Keep office and breakroom supplies stocked by monitoring inventory and placing orders.

o Coordinate office events, employee celebrations, and holiday gatherings.

o Replace printer/copier toner and coordinate basic office equipment needs.

o Assist with miscellaneous errands, including occasional lunch pickups for company meetings.

Accounting & Administrative Support

o Assist with Accounts Payable by matching purchase orders, packing slips, and vendor invoices.

o Support Accounts Receivable and basic customer billing activities.

o Perform data entry into QuickBooks or other accounting/business systems.

o Provide administrative support to sales, operations, and leadership as needed.

Human Resources Support

o Prepare weekly payroll by accurately entering and verifying exempt and non-exempt employee time, reviewing for completeness and discrepancies, and submitting payroll to the owner for final review and approval.

o Assist with new hire paperwork and onboarding administration.

o Support general HR administrative tasks as assigned.

What experience we are looking for:

High School Diploma or GED required.

Minimum of 5 years of administrative or office support experience.

Previous experience in a manufacturing, production, distribution, or industrial environment strongly preferred.

Advanced proficiency with Microsoft Excel, including formulas, linked worksheets, and data management.

Proficiency with Microsoft Office and SharePoint.

Experience with QuickBooks or another accounting/ERP system preferred.

Strong organizational and time management skills with the ability to effectively prioritize multiple responsibilities.

Excellent verbal and written communication skills with a professional phone presence.

Exceptional attention to detail and accuracy in documentation and recordkeeping.

Ability to work independently, solve problems proactively, and require minimal supervision.

Comfortable working onsite in a collaborative, small business environment.

Positive attitude with a willingness to learn and take on new responsibilities as the company grows.

What Makes You Successful

Highly organized and dependable

Self-motivated with strong initiative

Adaptable and comfortable wearing multiple hats

Customer-service oriented with a professional demeanor

Strong critical thinking and problem-solving skills

Team player who enjoys supporting multiple departments

Committed to accuracy, quality, and continuous improvement

Benefits offered by our client upon hire:

Our client offers a competitive benefits package designed to support our employees both personally and professionally. Eligible employees receive company-contributed medical insurance, optional dental and vision coverage, and a 401(k) retirement plan with a 3% Safe Harbor employer contribution and the opportunity for annual profit-sharing. Our generous Paid Time Off (PTO) program starts at 12 days per year and increases with tenure to 24 days annually, in addition to 10 paid holidays each year. Additional benefits include Paid Volunteer Time Off (VTO), paid jury duty and bereavement leave, military leave benefits (including differential pay where applicable), an employee referral bonus program of up to $1,000, company-sponsored employee events and celebrations, and opportunities for professional growth within a growing, woman-owned manufacturing company.

Benefits for WorkDynamX Employees on Assignment: Temporary employees on assignment through WorkDynamX may be eligible for a range of benefits, including medical coverage with the option to enroll in enhanced plans after a waiting period. Voluntary vision and dental plans are also available after a waiting period. Employees may accrue paid sick leave and, if eligible based on hours worked, receive holiday pay. Additionally, a 401(k)-retirement plan with company match is available to eligible employees who meet minimum service requirements, in accordance with plan guidelines.

WorkDynamX and our Client are Equal Opportunity Employers.