Administrative Assistant I

Administrative Assistant I

Location: Downtown Los Angeles, CA

Schedule: Hybrid 9/80 schedule, onsite Mondays and Tuesdays; hours may begin as early as 7:00 AM and end at 4:45 PM, with every other Friday off

Position Overview

Our client, a prominent public-sector organization, is seeking an Administrative Assistant I to support its Environmental Program Support Team within a Safety, Security, and Protection group. This entry-level position is ideal for a highly organized professional who thrives in a fast-paced, collaborative environment and can manage multiple time-sensitive assignments with accuracy, professionalism, and sound judgment.

What You'll Be Doing

• Process purchase requisitions, payment releases, and reimbursement requests.
• Assemble reports and supporting documents for mailing, distribution, and internal review.
• Prepare routine reports using established templates and deadlines.
• Create and maintain spreadsheets, tracking logs, databases, and departmental records.
• Prepare letters, reports, and other business documents from drafts or source materials.
• Extract and compile information from multiple sources for periodic and special reports.
• Perform corporate credit card purchases, reconciliations, and related reporting.
• Monitor documentation for completeness and follow up to obtain missing or corrected information.
• Organize, file, retrieve, update, archive, and purge departmental records.
• Order, receive, distribute, and maintain office supplies.
• Respond to routine inquiries and explain established processes and procedures.
• Support staff with administrative and analytical assignments involving competing deadlines.
• Assist with employee timekeeping, including reviewing and verifying entries for accuracy.
• Perform additional administrative duties consistent with the position.

Qualifications and Requirements

• Candidates must meet one of the following education and experience combinations:
• High school diploma or GED and at least four years of relevant administrative experience.
• Associate degree from an accredited college or university in a related field and at least two years of relevant administrative experience.
• Bachelor's degree from an accredited college or university in a related field.

Required Skills

• Proficiency in Microsoft Excel and strong working knowledge of Word, PowerPoint, and Outlook.
• Experience preparing reports, spreadsheets, correspondence, and administrative records.
• Ability to prioritize assignments and manage multiple deadlines in a fast-paced environment.
• Strong written, verbal, organizational, and interpersonal communication skills.
• Excellent attention to detail and commitment to accuracy.
• Ability to work independently while contributing effectively within a team.
• Professional, personable, flexible, and able to respond calmly to changing priorities.
• Ability to apply established policies and procedures, identify routine issues, and determine appropriate next steps.
• Local to Southern California and able to meet the required hybrid schedule.

Preferred Qualification

• Experience using Oracle or another purchasing, financial, or procurement software system.

Additional Requirements

• Must be legally authorized to work in the United States without current or future employer sponsorship.
• This temporary assignment is not available to individuals whose current CalPERS membership or retirement status would prevent participation. Eligibility will be evaluated in accordance with applicable requirements.
• A valid California Class C driver's license may be required if driving is necessary during the assignment.
• Employment is contingent upon completion of all applicable pre-employment requirements.

Equal Opportunity Employer

SuperbTech, Inc. is an Equal Opportunity Employer