Executive Administrative Assistant

Executive Administrative Assistant
Provide high-level administrative support, manage schedules, prepare reports, handle correspondence, and assist with event planning and onboarding.

Job #136450

Manufacturing

Plano, Texas

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Talascend is currently seeking an Executive Administrative Assistant for a contract opportunity with our client in Plano, Texas .


Overview


The role involves providing high-level administrative support to the C-Suite office, performing a wide range of clerical and organizational tasks to ensure smooth operations and effective communication within the organization.


Responsibilities

• Assist the current executive to better serve the C-Suite office by performing general office duties such as mailing, making copies/prints, coordinating schedules, and maintaining office equipment and supplies.
• Prepare invoices, reports, memos, letters, financial statements, and other documents.
• File and retrieve corporate documents, records, and reports.
• Open, sort, and distribute incoming correspondence including faxes and emails.
• Prepare responses to correspondence containing routing inquiries.
• Assist in event planning including scheduling, catering, setup, and breakdown.
• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Review and approve invoices, reports, memos, letters, and other documents.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for meetings, including travel planning.
• Manage calendars, prioritize meeting requests, and handle scheduling conflicts proactively.
• Assist with staff onboarding and offboarding, including equipment setup and system access requests.
• Triage and troubleshoot hardware, software, and phone issues.
• Develop and maintain cross-divisional relationships with other admin assistants.
• Handle adhoc administrative duties as they arise.

Qualifications

• Bachelor degree
• 2+ years of corporate experience required
• Strong verbal and written communication skills, multi-tasking, customer service skills, and interpersonal skills
• Ability to work independently and manage time effectively
• Excellent organizational skills and ability to handle confidential information
• Experience with Microsoft Word, Excel, and PowerPoint

Preferred Qualifications

• Experience working with executives is mandatory
• 8-10 years of relevant experience preferred
• Bilingual in Korean and English is optional but advantageous
• Proven event planning and budgeting skills
• Strong relationship-building skills across teams

We thank all applicants for their interest. However, only those qualified individuals who closely meet the qualifications of the position will be contacted. The details of the position are only a summary, other duties may be assigned as necessary.


Background Check and Drug Screen may be required.