Home Care Administrative Assistant

Job Description

Job Description

Gaddiel Home Care Services Inc. is seeking a dependable and detail-oriented Administrative Assistant to support the daily operations of our home care services. This position will be responsible for managing documentation, ensuring compliance, coordinating schedules, and supporting communication across the organization. The ideal candidate will play a key role in maintaining smooth workflows, handling onboarding, and ensuring accurate record-keeping to support both employees and contractors.

Key Responsibilities:

Administrative Operations:

• Conduct phone interviews and assist with onboarding new hires and contractors.

• Track required documents and deadlines, including background checks, drug tests, and TB tests.

• Schedule employee credentialing appointments.

• Maintain an organized office and manage office supplies within budget.

• Answer and direct incoming calls and take messages as needed.

Chart & Compliance Management:

• Maintain employee and contractor files to ensure documents are complete and compliant.

• Review daily task sheets and confirm tasks are completed.

• Notify the Administrator to schedule client and caregiver evaluations on time.

EVV & Scheduling Oversight:

• Manage the EVV system to maintain accurate billing records.

• Update schedules and time records for accurate payroll and billing.

• Verify employee clock-ins, clock-outs, and required documentation.

Communication & Support:

• Coordinate meetings and training sessions, send reminders, and track attendance.

• Resolve technical issues or escalate them to IT when needed.

• Send memos to the care team with important updates.

Additional Responsibilities:

• Track state-required certifications to ensure timely completion.

• Promote PCA courses to help achieve monthly sales goals.

• Assist clients with appointments when needed.

We’d love to hear from you! If you’re interested, please call View phone number on ziprecruiter.com Monday through Friday between 9:00 AM and 1:00 PM for more details.