Prevailing Wage Compliance Administrator

Job Description

Job Description

Description:

Job Summary:

Takkion Ops Management is seeking a highly organized and detail-oriented Prevailing Wage Compliance Administrator to support certified payroll operations under the Davis-Bacon Act. This role is responsible for coordinating payroll-related compliance activities across multiple construction projects, ensuring adherence to federal, state, and local prevailing wage regulations.

The ideal candidate will serve as a key liaison between internal and external operations, subcontractors, and internal payroll teams—facilitating subcontractor onboarding, tracking project status, mobilization/demobilization, wage determinations and supplemental wage request (SWR) submittals, and ensuring accurate and timely payroll reporting with subcontractors through compliance platforms such as Dili.

This position plays a critical role in maintaining regulatory compliance and supporting efficient project execution in a fast-paced, high-volume environment.

Essential Duties & Responsibilities:

• Participate in project kickoff calls and maintain detailed tracking logs, including mobilization dates, scope of work, wage determinations, Statement of Work, signed contract dates and SWR submittals.
• Engage subcontractors to collect required project and payroll information, coordinate onboarding and handoff to the Dili platform team for prevailing wage setup and reporting.
• Issue weekly communications regarding payroll submission status, flagged payrolls, and outstanding compliance items and overall project status.
• Partner with Payroll to resolve outstanding items related to self-performed work by project.
• Develop and maintain Standard Operating Procedures (SOPs) for compliance processes for both subcontractors and internal Operations teams.
• Assist with uploading payroll and apprenticeship documentation; perform data entry as needed in client portals, Department of Labor systems, and other compliance platforms.
• Respond to subcontractor payroll inquiries, providing guidance or escalating issues as needed.
• Utilize advanced Excel skills to develop, maintain, and analyze payroll and compliance reports.

Qualifications:

• Minimum of 2 years of administrative experience in a high-volume, detail-driven environment.
• Demonstrated experience managing reporting and data accuracy under tight deadlines.
• Strong understanding of prevailing wage regulations and compliance requirements (Davis-Bacon preferred).
• Exceptional attention to detail with a high level of data-entry accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Support year-end payroll processes, internal audits, and regulatory reporting requirements.
• Perform additional duties assigned to support payroll operations and compliance initiatives.

Preferred Qualifications:

• Experience in construction industry.
• Familiarity with certified payroll systems or compliance platforms (e.g., Dili).
• Minimum of 2 years of administrative experience in a high-volume, detail-driven environment.
• Demonstrated experience managing reporting and data accuracy under tight deadlines.
• Strong understanding of prevailing wage regulations and compliance requirements (Davis-Bacon preferred).
• Exceptional attention to detail with a high level of data-entry accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.

Physical Requirements:

• Sitting: Majority of the workday will involve sitting at a desk using a computer
• Standing/Walking: Occasionally required for tasks such as retrieving files or attending meetings
• Lifting: May occasionally be required to lift and carry office supplies or files weighing up to 20 pounds
• Dexterity: Frequent use of hands to operate office equipment such as a computer keyboard, mouse, and phone
• Vision: Close vision required for computer and paperwork tasks; ability to adjust focus and read small print or electronic displays
• Hearing/Talking: Regularly required to communicate verbally with employees and vendors via phone or in-person
• Repetitive Motion: Repetitive movements of the wrists, hands, and fingers during daily tasks such as typing

TAKKION is an Equal Opportunity Employer