Office Assistant (Typing)
California State Jobs
Job Title
Under the general supervision of the Area's Office Services Supervisor I, the selected candidate will perform a variety of clerical duties.
The primary duties include, but are not limited to, the monitoring of ATS (Activity Tracking System) daily and check accuracy of CHP 415's (Daily Field Record) submitted by officers. Upon FLSA (Fair Labor Standards Act) and pay period ending dates, check for any missing dates, overages, inaccuracy of special project codes, beat designations, overtime, regular days off and additional days off. Receipt and recording of all COZEEP/MAZEEP (Construction/Maintenance Zone Enhanced Enforcement Program) overtime reports onto designated spreadsheet. Processing of all monthly timekeeping reports and prepare for supervisor processing. Processing of all STD 634's (Absence and Additional Time Worked Report) and document onto individual CHP 444 (Summary Sheet of Absence Requests) logs for all employees. Greeting and assisting customers at the front window and via telephone. Process CHP 180's (Vehicle Report) for all vehicle storages and impounds. Mail notifications to registered and legal owners. Verify storage and impound information in CERT (CLETS Electronic Record Tracking) and CLETS (California Law Enforcement Telecommunications System). Maintain CHP 180 files and retention. Receive and process all requests for collision and arrest reports. Weekly processing of PRA (Public Records Act) requests. Other duties as assigned which may include, but are not limited to: Subpoena desk coverage, CHP 215 (Notice to Appear) data entry, filing, and office opening and closing.
You will find additional information about the job in the Duty Statement.
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