Event Sales Administrator

Our members and private clients expect an elevated, seamless experience from the first inquiry through the final detail of their event. The Event Sales Administrator will support the Event Sales teams with polished administration, thoughtful coordination with the Event Operations team, detailed reporting and operational precision required to deliver exceptional private events. Do you want to join one of the best places to work in hospitality? What’s the role? Event Sales Administrator About The Ned: The Ned and Ned’s Club are a global collection of hotels, clubs, spas, and restaurants for like-minded individuals to meet, work and have a good time. Seven years after launching The Ned London in 2017, we are proud to have opened a Ned’s Club in the US capital in 2025, our fourth and newest location. The property: Ned’s Club Washington DC is a members’ club set over three floors of a neoclassical style building situated within President’s Park at 734 15th Street NW. The Riggs Building sits opposite the US Treasury and was constructed in 1930. The 12-storey building is located around the corner from the White House and sits above the Milken Center for Advancing the American Dream, formerly the historic Riggs Bank Corcoran branch. The Club has a Rooftop Terrace and Loft Restaurant with views overlooking the White House, US Treasury, and Washington Monument, plus a Founder’s Dining Room, The Library, Drawing Room, Gallery, and Conservatory. On level nine, there is a self-contained floor of private event spaces. Responsibility You will help ensure every client feels personally supported, every detail is captured with care and every event is positioned for excellence from initial inquiry through execution and follow-up. This position is 100% on site and in person. You are comfortable working with clients, vendors and internal teams, and you can stay calm and organized in a fast-paced environment. You take pride in accurate communication, strong follow-through and helping every event feel seamless. Provide administrative support to the Head of Event Sales and Events Sales team. Respond to and support client inquiries, tours, questions and event details with warmth, polish, discretion and a solutions-focused approach. Assist with the planning, coordination and execution of private events, ensuring each detail is captured accurately, communicated clearly and delivered to a luxury standard. Draft, update and distribute Banquet Event Orders with precision, including food and beverage selections, room set-ups, AV requirements, timelines, service notes and program flow. Coordinate event logistics, including vendor communication, parking, scheduling, music, rentals and other operational needs. Work closely with Food & Beverage, Event Operations, Finance and other departments to ensure events are executed seamlessly and consistently exceed client expectations. Track event budgets, expenses, payments, payment schedules and due dates to support accurate financial administration. Support the event payment process, including monitoring deadlines, following up as needed and helping ensure procedures are followed. Create daily, weekly and monthly reporting packs for the sales and executive teams. Generate reports and financial analysis to support forecasting, planning and team decision-making. Maintain accurate client, event and sales information in relevant systems, ensuring records are complete and up to date. Identify process improvements, system efficiencies and communication tools that support stronger cross-team collaboration. Help develop and maintain SOPs, templates and workflows for event sales administration and event execution. Serve as a poised, professional and reliable presence for clients and colleagues throughout the event planning process. What you can bring to the role: Previous experience in luxury hospitality, private events, catering, event sales administration or a similarly elevated client-facing environment. Exceptional organizational skills and impeccable attention to detail. Excellent written and verbal communication skills, with the ability to build trusted relationships with members, private clients, vendors and internal partners. A composed, gracious and professional demeanor, with the ability to remain calm in a fast-paced, high-touch hospitality environment. Strong computer skills and the ability to learn new systems quickly and thoroughly. Experience with CRM, event management, payment or reporting systems preferred. Comfort working with financial details, reports, budgets, payments and deadlines. A proactive, solutions-oriented mindset and the ability to resolve issues independently when needed. A collaborative approach and genuine commitment to delivering exceptional client, guest and member experiences. Flexibility to work evenings, weekends and holidays as business needs require. Ability to lift, pull and push up to 35 pounds. What The Ned can give you: Salary of up to $70,000 per year. Medical, Dental, Vision, Company Paid Life, STD, LTD Insurance. Complimentary meals in our friendly team restaurant when the Ned’s Club opens. Exciting learning and development programs to help progress your career. Exclusive rates with our hotels for stays and dining, exclusive rates for your family and friends for hotel stays. Paid time off to include vacation, holidays, sick, etc… 401k matching. Employee assistance program – advice and support. Reward and recognition initiatives. At The Ned, we don't just celebrate our diversity, we challenge ourselves to do even better. The Ned is committed to being the best place to work, and ensuring that we have a leading diversity, equity and inclusion program is central to making that vision a reality. Please let us know of any specific needs you may have during your interview. All candidates must be able to live and work in the US to be considered for this role. Apply today and join us as our Event Sales Administrator.

OUR DOORS ARE YOURS TO OPEN

Ned's Club is proud to be an equal opportunity employer. We seek to recruit, develop, and retain the most talented people from a wide range of backgrounds, perspectives, and experiences. We welcome applications from all genders, races, religions, ages, sexual orientations, parents, veterans, people living with disabilities, and those who bring diverse viewpoints to our business. #J-18808-Ljbffr The Ned & Ned's Club