Administrative Associate

Administrative Associate

The Administrative Associate provides administrative and operational support by coordinating office activities, managing schedules, supporting financial processes, and ensuring daily operations run smoothly.

We're looking for someone who:

• Has a high school diploma and at least 3 years of administrative experience, or an equivalent combination of education and relevant experience
• Is proficient in computer skills, office software, and email applications
• Demonstrates strong organizational skills and attention to detail
• Communicates effectively both verbally and in writing
• Provides excellent customer service and builds positive working relationships
• Can prioritize tasks, multitask, and consistently follow through on assignments
• Is comfortable coordinating schedules, events, travel arrangements, and office logistics
• Can work independently under general supervision and collaborate with internal and external partners

What you'll do:

• Respond to inquiries, provide guidance on established policies and procedures, and determine appropriate next steps
• Coordinate conferences, seminars, and events, including vendor communication, materials, and logistics
• Draft routine communications and prepare presentations, reports, brochures, handouts, and other documents
• Manage calendars, resolve scheduling conflicts, and arrange travel
• Process routine financial transactions and research discrepancies as needed
• Maintain office supplies and equipment, obtain vendor quotes, and coordinate office moves
• Serve as a contact for facility maintenance and safety concerns, track required training, and report potential issues
• Maintain approved website content and assist with routine updates
• Provide administrative support for human resources processes, timecards, onboarding paperwork, and faculty affairs as needed
• Guide and train student or temporary staff, assign tasks, establish deadlines, and review work for quality and timeliness
• Coordinate routine maintenance services and assist with office moves or minor renovation projects
• Support a safe, organized, and welcoming work environment

Why you'll love working here:

• Weekly pay
• Paid sick leave
• Health, vision, dental, pet insurance, and more