Administrative Associate 1
$30 - $38 per hourTekberry
Administrative Associate 1
Pay Rate Range: $30.00 – $38.00/hr (DOE) Employment Type: Contract Schedule: Full-time, Monday–Friday | 8:00 AM – 5:00 PM Location: Stanford, CA (Onsite or Hybrid, as specified by department)
Tekberry is seeking a highly organized and detail-oriented Administrative Associate 1 to join our client, Stanford University. This role supports faculty, researchers, and department staff in daily administrative and operational tasks. The ideal candidate will thrive in a fast-paced academic environment, demonstrate strong communication and multitasking skills, and handle confidential information with discretion.
Responsibilities
- Provide general administrative support including calendar management, meeting scheduling, and document preparation.
- Process routine financial transactions (P-Card/T-Card verification, reimbursements, purchase orders).
- Assist with travel arrangements, itineraries, and expense report processing.
- Serve as front-line contact for visitors, callers, and internal inquiries.
- Maintain office organization — manage supplies, mail, filing systems, and equipment.
- Draft and proofread correspondence, reports, and forms.
- Provide logistical support for small departmental events or meetings.
Must-Have Qualifications
- High School Diploma or GED required.
- 2–3 years of administrative or office experience.
- Proficiency in Microsoft Office Suite and/or Google Workspace.
- Excellent organizational and verbal/written communication skills.
- Ability to maintain confidentiality and demonstrate strong attention to detail.
- Proven ability to prioritize multiple tasks and meet deadlines.
Preferred Qualifications
- Prior experience supporting higher-education or research environments.
- Familiarity with Oracle Financials, SmartSheets, or similar systems.
- Customer service-focused, professional demeanor.
Vacancy posted 1 day ago
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