Contract Coordinator

Contracts Coordinator Department of Community Resources – Business Operations Division Please apply by date: 7/17/2026 Salary Range: $76,328.00 - $95,409.50. This is an exempt (salary) position. Pay rates are based on education, skill, experience level, and internal equity considerations. The Department of Community Resources (DCR) supports the core departments of Mecklenburg County Health and Human Services (HHS) and administers various programs including Child Support Services, Economic Services, MeckSuccess, HOMES, and Unified Workforce Development. Position Specific Summary The position reports to the Sr Business Manager and is responsible for managing contracts, including grantwriting, contracts, memorandum of understanding, interlocal agreements, RFPs, and other agreements as assigned. The role includes contract research, contract reconciliation, maintaining certificates of insurance, and other contractual management. This position requires on-site support Monday – Friday. Position Summary Perform work involving the coordination, preparation, and processing of various contracts. Under minimal supervision, the role manages contract administration, maintains and audits a central contract-resource file to ensure proper procedural controls and contract specifications. Tasks include developing contracts that align with best practice models, defining deliverables, performance outcomes, payment and reimbursement schedules; developing program monitoring policies; action improvement plans; monitoring timelines; creating service and fiscal dashboards; and conducting on-site program monitoring and technical assistance sessions. Location: 301 Billingsley Road Charlotte, NC 28213 Essential Functions Create and manage the database for contract information and maintain a comprehensive contract management system, including procedure manuals Participate with County staff and others to develop appropriate program plans and evaluation systems Draft or amend contracts and ensure they comply with Federal, State, and County standards Collaborate with the department or program when requests for proposal are issued Prepare applicable documents and reports Coordinate and participate in special projects related to contract activities Develop, audit, compile, calculate, and analyze a variety of contract data Negotiate terms for Purchase of Service contracts Coordinate management of service contracts and related projects Emergency and Disaster Response: Respond in cases of urgent and/or emergent events requiring public health interventions. Employees may be required to work outside normal business hours and on a rotating two-year cycle on the emergency management team. Minimum Qualifications Experience: Minimum of four years of experience in a related field. Education: Bachelor's degree in Finance, Business Administration, Human Services, or related field Combination of relevant education and relevant experience accepted: Yes Licenses and Certifications May require a valid North Carolina or South Carolina Driver's License May require an Annual Motor Vehicle Record (MVR) check Requires County Driving Privileges Preferred Qualifications Relevant experience in contract administration Vendor management experience Experience with document management systems and electronic signature platforms (e.g., DocuSign) Prior OnBase experience Proficiency in Microsoft Office, particularly Word and Excel Knowledge, Skills, and Abilities Knowledge of: Contract principles Federal, State, and local laws, rules and regulations Governmental accounting procedures Generally Accepted Accounting Principles Arithmetic, algebra, geometry, calculus, statistics, and their applications The structure and content of the English language, including spelling and grammar rules Principles and processes for providing customer service, including customer needs assessment, meeting quality standards, and evaluating customer satisfaction Skills: Negotiating and the ability to maintain a consistent negotiating position in opposition Oral and written communication skills Good presentation and interpersonal relationship skills Abilities: Adaptability: Maintaining effectiveness during major changes in work responsibilities or environment Building Partnerships: Identifying opportunities and taking action to build strategic relationships Collaboration: Working effectively and cooperatively with others Communication: Clearly conveying information and ideas to individuals or groups Decision Making: Identifying and understanding issues, problems and opportunities; comparing data; drawing conclusions; choosing appropriate actions Initiating Action: Taking prompt action to accomplish objectives and achieve goals beyond requirements Information Monitoring: Setting up procedures to collect and review necessary information Planning and Organization: Establishing courses of action to ensure work is completed effectively Technical / Professional Knowledge & Skills: Maintaining satisfactory level of technical and professional skill, keeping up with trends in areas of expertise Computer Skills Intermediate proficiency in various computer applications including Microsoft Office Work Environment Works in an office setting with moderate noise. Disclaimer Statement This is not intended to be an all-inclusive list of job-related responsibilities, duties, skills, requirements or working conditions. Other duties may be assigned based on business need and the supervisor’s request. Mecklenburg County reserves the right to revise the job description at any time. Designated positions may be required to assist in emergency and/or disaster situations. #J-18808-Ljbffr