Account Specialist

Job Description

Job Description

We are looking for an Account Specialist to support grant administration and financial coordination for a Contract position based in Ellicott City, Maryland. This role focuses on identifying funding opportunities, preparing strong submission materials, and overseeing post-award documentation and reporting. The ideal candidate brings a detail-oriented approach to grant compliance, recordkeeping, and cross-functional collaboration with program and finance teams.

Responsibilities:
• Identify and evaluate potential grant opportunities that align with organizational funding priorities and program needs.
• Develop and maintain a structured schedule of application deadlines, reporting dates, and follow-up activities for active and prospective grants.
• Collect required program and financial details from internal stakeholders to prepare, draft, and submit complete grant applications.
• Coordinate post-award activities, including donor acknowledgments, ongoing correspondence, recognition items, and required status updates.
• Act as the primary point of coordination between grant project leadership and Finance to support accurate budget oversight and reporting.
• Review grant agreements and funding terms to track compliance requirements and recommend actions that support continued adherence to financial and contractual obligations.
• Prepare, verify, and submit grant reports while ensuring accuracy, completeness, and consistency of supporting information.
• Maintain organized records of grant-related actions, documentation, and communications, including official gift files tied to federal, state, and local funding sources.• Experience supporting accounts receivable, account reconciliation, and other core accounting functions.
• Demonstrated ability to research funding sources and analyze grant opportunities effectively.
• Working knowledge of foundation grants and grant administration processes from application through reporting.
• Strong written communication skills with the ability to produce clear, accurate grant submissions and formal correspondence.
• Proven attention to detail in maintaining records, monitoring deadlines, and managing compliance documentation.
• Ability to collaborate with finance personnel, program staff, and project stakeholders in a deadline-driven environment.
• Proficiency in organizing multiple priorities and handling sensitive financial and funding information with discretion.