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Executive Assistant

$75k - $100k

Elevate Career Group

Executive Assistant

A manufacturing company is seeking a highly organized, proactive, and self-driven Executive Assistant to support the Director of Technology. This critical role ensures the Director operates at peak efficiency by managing administrative operations, maintaining follow-through on priorities, and anticipating needs. The ideal candidate is independent, detail-oriented, and confident making decisions and solving problems when leadership is unavailable.

Responsibilities:

  • Manage and optimize the Director's calendar, meetings, priorities, and scheduling to ensure smooth daily operations.
  • Attend meetings, take accurate notes, maintain documentation, and track action items through completion.
  • Serve as the primary administrative point of contact, preparing materials, coordinating communications, and supporting departmental workflows.
  • Proactively identify issues, anticipate needs, and independently resolve routine matters to keep projects and priorities moving forward.

Skills:

  • Exceptional organizational, note-taking, and documentation skills with strong attention to detail.
  • Excellent time-management skills with the ability to manage multiple priorities and deadlines.
  • Strong written and verbal communication skills, including drafting professional correspondence.
  • Independent problem-solving ability with a proactive, ownership-driven mindset.

Requirements:

  • Prior experience as an Executive Assistant, Administrative Assistant, Project Coordinator, or similar role preferred.
  • Demonstrated ability to work independently with minimal supervision.
  • High level of professionalism, confidentiality, and discretion.
  • Proficiency in Microsoft Office, including Outlook, Teams, Word, and Excel.
  • Strong digital organization skills and the ability to learn internal systems quickly.

Location: Newark, NJ | Hours: Full-time. | Salary: $75-100k +benefits

Vacancy posted 5 days ago
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