Administrative Coordinator

Job Description

Job Description

We are looking for an experienced Administrative Coordinator to support daily operations for a luxury residential property in Palm Beach, Florida. This Long-term Contract opportunity is ideal for someone who brings strong organizational skills, attention to detail, and a service-focused approach to every interaction. In this role, you will serve as a key point of contact at the front desk while helping keep schedules, documentation, and office activity running smoothly.

Responsibilities:
• Welcome residents, guests, and vendors with a detail-oriented demeanor and deliver attentive front desk support
• Manage calendars, appointments, and scheduling needs to ensure efficient coordination across the office
• Create, organize, and submit project documentation while maintaining accurate administrative records
• Partner with internal teams to keep day-to-day office functions operating effectively
• Respond to inbound calls and direct inquiries to the appropriate contacts in a timely manner
• Provide broad administrative assistance to support operational priorities and resident-facing services• Prior experience in administrative support, office coordination, or front desk operations
• Strong background in calendar management, scheduling, and handling multiple priorities
• Ability to answer inbound calls professionally and communicate clearly with residents and staff
• Excellent organizational skills with close attention to detail when preparing documentation
• Customer-service mindset with the ability to represent a high-end residential environment professionally
• Proficiency with standard office software and general administrative processes