Paralegal Associate

Position Summary: Guggenheim Investments is seeking a smart, energetic, and affable person to join its Legal team. Reporting to the Head of GI Legal Operations, this person will join a highly collaborative team and will be responsible for supporting various attorneys and functions in the Guggenheim Investments legal group. In addition to meticulous organizational skills and a high attention to detail, the ideal candidate will demonstrate an ability to proactively manage and track various projects both independently and as part of a team, take ownership and responsibility over assignments, assume leadership roles where appropriate, and work on a variety of time-sensitive projects. The successful candidate must be proactive, exercise excellent judgment, have exceptional communication skills and a demonstrated ability to effectively manage stakeholders across the firm and exhibit professionalism. The candidate must be comfortable interacting with senior-level attorneys and be highly responsive and efficient. An ideal candidate will have experience drafting governance documents and/or forming legal entities as a paralegal or similar in the financial services industry, however, in lieu of specific experience, bright, resourceful, quick learners will be considered. The Paralegal role presents an opportunity to grow in a dynamic organization and department. The Paralegal role is in New York, currently 4 days in office and the remaining day remote. Responsibilities Assist in the preparation, execution and maintenance of legal documents and materials related to GI and Fund entities. Assist with compiling documents and signature pages for closings, as needed. Manage and maintain electronic corporate minute books. Manage Entity Formation and Dissolution process – from request through to filing executed organizational documents in system. Update and keep current entity, organizational and directors, officers and authorized signatory data for reporting. Manage intake of vendor contract review requests from the GILS centralized inbox, conducting first-level review to confirm commercial terms align with the Contract Summary Form, verify completeness of required documentation, and determine whether escalation to an attorney is warranted. Draft organizational spreadsheets for submission to regulators. Organize and maintain files relating to transactional, regulatory and other legal matters. Order lien searches from vendor and review lien search results and prepare lien summary. Prepare extensive PowerPoint presentations, Excel worksheets and Visio diagrams (e.g. entity organizational charts) as needed. First line processing of legal invoices (All). Troubleshoot legal e-billing and matter creation questions (Senior only). Arrange domestic and international travel. Managing expense reports. Respond to information queries from internal and external sources (e.g. document look-up, entity ownership or director, officer, signatory queries). Track and maintain possessory collateral for client investments, including logging intake and outtake, and annual reconciliation. Litigation tracking. Facilitate GI Legal workflows through traffic control and moderation. Track projects and workflows through project management system. Maintain GPIM Clients and related OpenText document repositories. Perform ad hoc job-related duties and participate in and sometimes take the lead on special and recurring projects as assigned, including overhaul of file and data storage systems. Basic Qualifications Bachelor’s degree. Paralegal certificate preferred. 2-4 years of experience as a paralegal in an investment firm or related field. Must have experience preparing legal documents that are finance related. Must be knowledgeable of vendor contracts, maintaining meeting minutes, and drafting spreadsheets. Must be fluent in MS Office. Preferred Qualifications Bachelor's degree, or equivalent experience, is required. Paralegal certificate. 5+ years of paralegal experience in transactional work, with half or more of that experience with private funds, investment management, public pensions, or related areas. Experience with private fund subscriptions, investor-side fund closings, or fund formation/fund operations strongly preferred. Strong familiarity with AML/KYC processes, subscription documentation, closing mechanics, and document management. Excellent organizational skills, attention to detail, and ability to manage multiple time-sensitive matters simultaneously. Strong written and verbal communication skills and the ability to work effectively with attorneys, clients, and external counterparties. Advanced proficiency with Microsoft Word, Excel, PDF tools, and electronic signature/document management platforms. Exceptional grammar, spelling and proofreading skills are a must. Proven ability to meet strict deadlines under significant time constraints. Must be able to work a flexible schedule with some overtime required. We are not seeking agency assistance with this role. We are unable to consider candidates who require current or future visa sponsorship for employment in the United States. Candidates must be authorized to work in the US without current or future visa sponsorship or transfer. Salary Range: Annual base salary between $72,000.00-$80,000.00. The range represents the low and high end of the anticipated base salary for this position. Actual base salaries may vary depending on factors such as location and experience. The range listed reflects base salary only, and the total compensation package may include other components such as incentive compensation. Guggenheim is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. #J-18808-Ljbffr