Management Analyst III (Executive Assistant) - CIV

Management Analyst III (Executive Assistant) - CIV

Category: Administration

Main location: United States, District of Columbia, Washington

Position ID: J0626-1121

Employment Type: Full Time

U.S. - CGI Federal roles - What we do matters (

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Position Description:

CGI Federal is seeking a Management Analyst III (Executive Assistant) to support the Civil division of DOJ in Washington, DC.

At CGI Federal, we refer to our professionals as "partners" to emphasize that everyone who joins our team is an owner and empowered to engage in the challenges and rewards of building a world-class company.

Your future duties and responsibilities:

Assist senior management within the Office of the Assistant Attorney General (OAAG) and the Office of Management Programs (OMP) on special programs, projects, and unique assignments.

Office of Management Programs (OMP):

• Prepare briefing materials for the Executive Officer and senior DOJ officials.

• Handle sensitive administrative policy and operating procedure assignments, as well as special tasks for senior OMP officials.

• Draft, edit, and proofread memoranda, letters, reports, and requests as assigned.

• Perform general clerical tasks such as filing, copying, sorting, mailing, arranging meetings, maintaining calendars, and preparing reports.

• Greet guests and customers in person or by phone, and direct inquiries appropriately.

• Maintain the Executive Officer's calendar and provide daily updates on appointments.

• Receive and route routine internal and external communications, including phone calls, emails, calendar appointments, and mail.

• Complete other duties as assigned.

Office of the Assistant Attorney General (OAAG):

• Read, research, and route correspondence; draft letters and documents; collect and analyze information; manage telecommunications.

• Greet guests and customers in person or by phone, and direct inquiries as needed.

• Liaise with administrative areas such as human resources, budget, finance, facilities, and records management.

• Compose routine correspondence and emails.

• Develop and maintain an online filing system according to the CIV file plan and coordinate the archival schedule.

• Participate in the onboarding and exiting of Division staff.

• Update and manage email distributions and division listings.

• Use E2 to administer travel arrangements, authorizations, expense reports, and reimbursement tracking.

• Manage local travel expenses, reporting, and records.

• Assemble background information for reports, meetings, and conferences.

• Review incoming documents and outgoing memoranda for accuracy and compliance.

Required qualifications to be successful in this role:

To be successful in this role, you must demonstrate excellent customer service, attention to detail, proficiency with Microsoft Word, SharePoint, and Adobe Acrobat, effective communication, strong writing and organizational skills, critical thinking, and the ability to work in a fast-paced environment. Experience providing administrative support to high-ranking Executives is essential.

Due to the nature of this government contract, US Citizenship is required. You must also be able to obtain DOJ-issued clearance and meet all security requirements.

Hourly Rate: $35.64/hour

CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors including but not limited to: skill set level, relevant experience and training, and licensure and certifications. Compensation decisions are dependent on the facts and circumstances of each case.

CGI Federals benefits are offered to eligible professionals on their first day of employment to include:

Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar-for-dollar contributions made by eligible employees, up to a maximum, for their job category

401(k) Plan and Profit Participation for eligible professionals

Additional benefits determined by your Service Contract Act:

Paid Time Off (PTO)

Paid Federal Holidays

Health & Welfare Benefits

#CGIFederalJob

Skills:

• Document Management

• MS Office365

• Administration

• Customer Service & Support

• Records Management

What you can expect from us:

Together, as owners, let’s turn meaningful insights into action.

Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you’ll reach your full potential because…

You are invited to be an owner from day 1 as we work together to bring our Dream to life. That’s why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company’s strategy and direction.

Your work creates value. You’ll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.

You’ll shape your career by joining a company built to grow and last. You’ll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.

Come join our team—one of the largest IT and business consulting services firms in the world.

Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics to the extent required by applicable federal, state, and/or local laws where we do business.

CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at View email address on click.appcast.io . You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.

We make it easy to translate military experience and skills! Clickhere ( to be directed to our site that is dedicated to veterans and transitioning service members.

All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.

CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI’s legal duty to furnish information.