Receptionist / Office Coordinator

PlaneSmart! Aviation is a private aviation company supporting Part 91/135 operations. We’re hiring a Receptionist / Office Coordinator who’s professional, upbeat, and organized—someone who can run the front of house, keep the office moving, and jump into light marketing and client-facing tasks when needed. What you’ll do Front Desk & Client Experience Greet visitors and clients, create a polished first impression Answer and route phone calls and emails promptly and professionally Assist with light hospitality: beverages/snacks, conference room readiness, basic tidiness Office Management Keep office supplies stocked and organized; manage basic vendor coordination Handle mail, deliveries, scheduling with building/airport partners as needed Support simple admin tasks: scanning, filing, document prep, basic data entry Light Sales Support Help route inbound charter inquiries to the right team member Track inbound leads in a simple log/CRM (as trained) and ensure follow-up happens Support client coordination for quotes, availability requests, and trip logistics (as needed) Marketing / Social Media Support Assist with posting and scheduling content (Instagram/LinkedIn/Facebook) using approved brand guidelines Capture occasional photos/video around the office/airport/events (as permitted) Help coordinate basic email lists, light edits to announcements, and simple marketing tasks Events & Team Support Help plan/coordinate small company events or client-facing hospitality moments Assist leadership/team with calendars, meeting prep, and task follow-ups as needed What we’re looking for 1–3 years experience in reception, customer service, hospitality, office admin, or similar Strong communication skills (phone confidence is huge) Organized, dependable, and able to prioritize without getting flustered Friendly and professional demeanor with clients, crews, vendors, and teammates Comfortable with basic software: Outlook/Google, Word/Docs, Excel/Sheets Bonus if you’ve used Canva, Mailchimp, HubSpot, Salesforce, or social scheduling tools Interest in aviation is a plus (you don’t need to know everything—just be willing to learn) Nice-to-haves Basic social media instincts Light sales coordination experience (routing leads, follow-ups, CRM notes) Event planning/hospitality background #J-18808-Ljbffr PlaneSmart! Aviation