Documentation Specialist

General Information

Name


Documentation Specialist


Employment Type


Temporary


Position level


Full-time


Virtual/Remote?


No


Labor Category


Office


Date


27-May-2026


City


Hoover


State


Alabama


Country


United States


Ref #


9247858900


Description & Requirements

Description

Job Title: Documentation Coordinator
Job Type: Part-time, Long-term Temporary (20-24 hrs per week)
Pay: $20-23 per hour

Position Summary
Are you highly organized, detail-oriented, and passionate about supporting engineering teams? We are seeking a Documentation Coordinator to be the backbone of our project documentation process. In this vital role, you will compile, assemble, and distribute project documentation-including submittals and Operation & Maintenance Manuals. Your accuracy and dedication will ensure projects are documented in accordance with company standards and regulatory policies.

Primary Duties and Responsibilities

• Collaborate with Engineering and CAD departments to precisely document project components, including dimensions, part numbers, specifications, and maintenance instructions.
• Utilize printed and electronic catalogs to identify relevant information for engineer-selected parts.
• Review Bills of Material for part number errors, ensuring consistency and accuracy.
• Format and present documentation per customer specifications.
• Gather and organize operation and maintenance materials for key equipment, creating clear and user-friendly manuals.
• Ship finalized documentation to designated project addresses.
• Provide clerical support for documentation, quality control, and administrative teams as needed.
• Perform other related duties as assigned to support project goals.

Experience, Skills, and Educational Requirements

• High school diploma or GED equivalent required.
• Basic computer proficiency (MS Word, Excel, Adobe Acrobat).
• Excellent spelling, grammar, and language skills.
• Strong organizational abilities with keen attention to detail.
• Effective communication skills, both verbal and written.
• Ability to work efficiently under pressure and cope with frequent interruptions.

Core Competencies

• Strong communication skills
• Detail oriented
• Excellent organizational skills
• Adaptability and flexibility

Work Environment
You will work in a comfortable office setting with moderate noise levels. We are committed to accommodating employees with disabilities to perform all essential functions of the job.

Physical and Mental Requirements

• Adherence to safety as a condition of employment.
• Frequent talking, hearing, prolonged sitting and standing.
• Occasionally walking distances up to 100 yards, climbing stairs, bending, and crouching.
• Ability to operate controls, reach, and handle objects.
• Able to lift and move objects up to 50 pounds periodically.
• Visual acuity to see and read small printed materials and adjust focus.
• Logical reasoning and sound decision-making.
• Effective oral and written communication, with poise and professionalism in all circumstances.
• Ability to manage multiple complex problems simultaneously.
• Perform well under stress, emergencies, speed, deadlines, or productivity quotas.

If you are ready to make an impact on project success, apply today and become a trusted member of our documentation team!

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly
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