Administration Assistant/Project Expeditor/Bookkeeping Knowledge

Job Description

Job Description

We are seeking an experienced, dependable assistant to support the owner with local businesses and property projects. This role combines project coordination, administrative support, and bookkeeping assistance.

We’re looking for someone who brings order to a busy environment, takes initiative, and follows tasks through to completion. You should be comfortable coordinating contractors, tracking deadlines, organizing records, and maintaining accurate financial information.

Responsibilities

• Maintain task lists, calendars, and project schedules.
• Keep projects moving by following up with contractors, vendors, and staff.
• Obtain estimates, schedule work, and track progress through completion.
• Identify delays, flag outstanding decisions, and help resolve scheduling issues.
• Organize invoices, receipts, office files, and business records.
• Assist with accounts payable, accounts receivable, expense tracking, and reconciliation.
• Support bookkeeping in QuickBooks Desktop.
• Coordinate property maintenance, purchases, and appointments.
• Handle confidential business and financial information with discretion.
• Provide clear updates on completed tasks and upcoming priorities.

Qualifications

• Experience in administrative support, project coordination, or a similar role.
• Working knowledge of bookkeeping; QuickBooks Desktop experience strongly preferred.
• Strong organizational skills, attention to detail, and consistent follow-through.
• Clear, professional communication skills.
• Comfortable using email, calendars, spreadsheets, and office software.
• Ability to manage multiple priorities and work independently.
• Dependable and resourceful, with a practical approach to solving problems.

To Apply

Please submit your résumé and a brief introduction describing your administrative and bookkeeping experience, your availability, and an example of a project you helped bring to completion.