Payroll Coordinator

OVERALL RESPONSIBILITY

Detail-oriented and experienced Payroll Coordinator will be responsible for the accurate and timely processing of weekly union payroll using Dayforce. This role involves auditing and reconciling timekeeping information, maintaining HR & payroll records, and ensuring compliance with federal and state regulations.

RESPONSIBILITIES

• Process weekly union payroll for all employees using Dayforce, in accordance with our Union Collective Bargaining Agreement.
• Audit and reconcile timekeeping information accurately.
• Maintain and update employee payroll records relating to schedules, shift rotations, pay policies, work assignments, work locations, etc.
• Handle employee inquiries regarding payroll and resolve and reply to all payroll discrepancies in a timely manner.
• Ensure compliance with federal, state, and local payroll tax regulations as well as garnishments and union dues.
• Process special payroll requests such as raises, bonuses, retroactive pay, and adjustments.
• Assist with the preparation of weekly payroll reports as well as ad-hoc reporting for management and internal/external audits.
• Sort and distribute live payroll checks for pick-up by center representatives.
• Collaboration in the office is an essential job function, for effective communication and cross training.
• Coordinate with HR on employee status changes, benefits, and other payroll-related matters.
• Maintain employee route assignment system of record.
• Support HR and Operations in educating employees on payroll processes and Dayforce system usage.
• General office duties as needed.

QUALIFICATIONS

• Previous experience in a similar payroll role.
• Experience in the related transportation industry.
• Experience with payroll ERP systems (Dayforce – preferred).
• Knowledge of HR processes and procedures.
• Strong understanding of payroll regulations and compliance.
• Experience in handling payroll for a large organization.
• Proficient in Microsoft Excel/ Word/Outlook skills.
• Strong Data Entry Skills.
• Strong Communication Skills.
• Ability to handle confidential information with discretion.
• Organizational Skills.
• Exceptional attention to detail and organizational skills.
• Understands, encourages, and carries out the principles of safety management.