Office Administrator

Join Our Team as an Office Administrator in Vibrant Chicago, IL!

Are you ready to take your administrative skills to the next level in the heart of Chicago? Join BrandSafway, a leader in the construction and industrial services industry, where you'll play a crucial role in ensuring smooth office operations and supporting our dynamic team. Enjoy a collaborative work environment and the opportunity to contribute to exciting projects in a city known for its rich culture and vibrant energy.

Job Summary

As an Office Administrator, you'll be responsible for supporting daily branch operations through a wide range of administrative tasks. This role ensures smooth office functionality and compliance with internal and external requirements while maintaining strong communication across teams.

Key Responsibilities

• Accurately maintain and input data in internal systems related to inventory tracking and purchase order platforms.
• Support invoicing, accounts payable/receivable, and lump-sum billing tracking to ensure timely and accurate financial processing.
• Coordinate meetings, prepare agendas, record minutes, and track action items to support team efficiency and follow-through.
• Monitor safety documentation to ensure alignment with BrandSafway safety standards and compliance requirements.
• Track packages and ensure the secure, timely distribution of materials, including employee paychecks.
• Perform general administrative duties required by the region.

Requirements

• High school diploma or equivalent.
• At least 2 years of experience in office administration or a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and multitasking skills with exceptional attention to detail.
• Effective written and verbal communication skills.
• Ability to manage confidential information with professionalism and discretion.

Preferences

• Associate's or bachelor's degree.
• Experience in the construction or industrial services industry.
• Familiarity with office management tools and systems (e.g., Salesforce).
• Knowledge of basic accounting principles and experience with invoicing or financial processes.

Embrace the opportunity to grow with BrandSafway and make a meaningful impact. Apply now and become a part of our team!

Subject Line: Exciting Opportunity: Office Administrator in Chicago

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