Administrative Assistant

Administrative Assistant We are seeking a highly organized, detail-oriented Administrative Assistant to support our growing business. This position is ideal for someone who enjoys working in a fast-paced environment, managing multiple priorities, and ensuring projects run smoothly from order entry through production and delivery. This role offers a clear growth path into a Project Management Assistant position, providing opportunities to gain experience in project coordination, scheduling, purchasing, and client communication within the custom furniture industry. Key Responsibilities: Answer and manage multi-line phone systems professionally and efficiently. Serve as the first point of contact for customers, vendors, and internal team members. Process and maintain customer orders, ensuring all information is accurate and complete. Review order details, specifications, measurements, and material requirements for accuracy. Coordinate with production, purchasing, and sales teams to track project progress. Assist with scheduling deliveries, installations, and customer appointments. Maintain organized digital and physical filing systems. Track material orders and communicate with vendors regarding pricing, availability, and delivery timelines. Prepare reports, spreadsheets, and project-related documentation. Monitor project deadlines and follow up on outstanding items. Support project managers with administrative and coordination tasks as needed. Perform general office duties including data entry, email management, and document preparation. Qualifications: Minimum 2 years of administrative, office coordinator, customer service, or related experience. Experience handling multi-line phone systems required. Strong organizational skills with exceptional attention to detail. Ability to manage multiple projects and priorities simultaneously. Excellent verbal and written communication skills. Proficiency in Microsoft Office (Word, Excel, Outlook). Comfortable learning new software and systems. Ability to work independently while collaborating with a team. Experience in construction, manufacturing, cabinetry, furniture, or project-based industries is a plus. Desired Traits: Highly detail-oriented and process-driven. Strong problem-solving and follow-up skills. Dependable, professional, and customer-focused. Eager to learn project coordination and grow within the company. Ability to spot errors, inconsistencies, and missing information before they impact production. Express Employment Professionals Defunct