Police Administrative Assistant

Police Administrative Assistant

The Police Administrative Assistant is a non-sworn employee of the Police Department. The objectives of the position are to provide routine and complex administrative, clerical, and various other assigned services to the Police Department.

Essential Duties

• Prepare and organize reports as required by the prosecuting attorneys for charging and court related activities, or other law enforcement agencies.
• Assist visitors and process incoming telephone calls and electronic communications.
• Data entry and file maintenance, to include but not limited to NCIC, BCA, RMS, CHRMS.
• Process data requests pursuant to the Minnesota Government Data Practices Act.
• Process requests and prepare permits to purchase firearms; complete background checks as assigned, perform fingerprinting for the public and comparison prints for sworn officers.
• Order, maintain, and purchase police office supplies.
• Provide customer service and office support in a professional and cooperative manner.
• Process incoming mail.
• Maintain confidentiality.
• Perform other duties as assigned by the Police Chief, Police Captain, or Police Supervisor.

Qualifications

Education and Experience

• Associate's degree, or equivalent of training and experience in office field.
• Experience in a similar position in a law enforcement environment is preferred.
• Must be certified in the Criminal Justice Information System (CJIS) or have the ability to obtain certification within 6 months.
• Desirable qualifications include training as a legal secretary, paralegal, or similar field, and knowledge of data practices and release of information.

Knowledge, Skills and Abilities

• Previous keyboarding experience, typing skills of approximately 60 wpm.
• Ability to read and understand correspondence, memoranda and other written materials.
• Skill in proper grammar, sentence structure, paragraphing, punctuation and spelling.
• Ability to operate computers and police radios.
• Ability to receive and process calls from the public.
• Intermediate proficiency with Microsoft Office and other office programs.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to perform research, assemble information, and prepare reports and studies.
• Ability to deal tactfully and effectively with all department personnel, outside agencies and the general public.
• Ability to work effectively under pressure and to multi-task.
• Must have commitment to the organization, willingness to take initiative, dependability, maturity in relationships with others, and positive attitude.

Working Environment

The work environment involves everyday risks or discomforts requiring normal safety precautions typical of places such as offices, meeting and training rooms, libraries, and residences or commercial vehicles (e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals, etc.). The work area is adequately lighted, heated, and ventilated. Physical Demands The work is sedentary. Typically, the employee may sit comfortably to do the work.

• Speak, read, write and understand English.
• Hearing normal or corrected to normal.
• Eyesight 20/40 or corrected to 20/40. May entail distance vision, color vision, peripheral vision, and depth perception.
• Stand, walk, bend, stoop, squat, crouch, kneel, balance or reach as required.
• Sit for 8 hours, with only periodic activity.
• Employee must occasionally lift and/or move up to 30 pounds.

The City of Forest Lake will not discriminate against or harass any employee or applicant for employment because of race, color, creed, religion, sex, national origin, familial or marital status, status with regard to public assistance, disability, age, membership on a local human rights commission, or sexual orientation.

Benefits

Complete Benefit Package Offered to Full Time Benefit Eligible Employees: Health and Dental Insurance - Employer-paid employee health, dental, and life insurance. Dependent coverage available. Flexible Spending Arrangement - Tax-free reimbursement accounts for health, dental, vision, and daycare expenses. Health Care Savings Account - Tax-free reimbursement accounts for health care expenses. Long Term Disability Insurance - Income replacement insurance for long term disability, if unable to work due to illness or injury. Subject to waiting periods and medical confirmation of disability. Life Insurance - A basic 50K life insurance and ADD plan is offered to the employee. Holidays - 11 Holidays and 2 Floating Holidays. Annual Leave - Vacation leave and Sick/ESST leave. Accrues each pay period. Employee Assistance Program (EAP) - Free Employee Assistance Program provides short-term confidential counseling and referral services for employees, their spouse/partner, and immediate family members/dependents. Pension - The City of Forest Lake participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits. Deferred Compensation Plan (457) - All full-time employees are eligible to participate in a pre-tax or after tax savings through Minnesota State Retirement System (MSRS). Participation is optional and the City does not contribute to the plan. Post Employment Health Care Savings Plan (HCSP) - The City has implemented the Minnesota State Retirement System HCSP, which allows employees to save money on a pre-tax basis to pay medical expenses and/or health insurance premiums after termination of public service. Optional Benefits Offered to Full Time Benefit Eligible Employees: Vision Insurance Short Term Disability Plans Voluntary employee, spouse, and dependent life and ADD Insurance NCPERS Term Life and ADD Insurance Group Hospital, Critical Illness, and Hospital Insurance