Executive Assistant to C-Suite (Legal/Prof Svc Exp Req) - Hybrid

Executive Assistant to C-Suite (Legal/Prof Svc Exp Req) - Hybrid Salary: $75,000-$100,000 DOE + Benefits Job Type: Full-Time Start Date: ASAP Schedule: ~45-50 hrs/week; M-F, 8:30-5:30 Sponsorship: Not Available Executive Assistant to C-Suite (Legal/Prof Svc Exp Req) - Hybrid - Description Our client, an award-winning law firm, is seeking an Executive Assistant to add to their team in Jacksonville, FL. You will primarily support the firm’s CEO and CFO in this highly-visible, fast-paced role. You will manage executive calendars, prepare and distribute high-quality reports and briefing materials, draft communications, and leverage AI tools to drive efficiency. This role is ideal for someone who thrives in a fast-paced environment, excels at managing complex operations, has strong attention to detail, and anticipates leadership needs by supporting operational excellence across the firm's top tier. This is an exciting opportunity to bring your skills to a well-established, growing law firm that values professionalism, initiative, and results. Executive Assistant to C-Suite (Legal/Prof Svc Exp Req) - Hybrid - Responsibilities Manage overlapping executive calendars - internal meetings, client calls, schedule requests Resolve scheduling conflicts proactively; prepare agendas and own all meeting follow-ups Serve as primary point of contact for executive correspondence; maintain strict confidentiality Aggregate/synthesize data from Salesforce, Litify, Accounting Seed for executive decision-making Generate recurring dashboards and reports using data tools, spreadsheet Proofread all materials before distributions; maintain executive files, records, documentation Prepare reports, briefing materials, and presentations for leadership and board meetings Monitor and manage executive email — flag priorities, draft responses, and manage follow-ups Act as liaison between executives, staff, and clients for all communications and coordination Ensure timely and professional communication Track action items, follow-ups, and decisions; distribute meeting recaps to relevant parties Use AI tools and automation to eliminate inefficiencies across administrative workflows Automate repetitive tasks using AI, project management tools, and firm-specific platforms Apply AI to research, document summarization, and drafting; recommend new tools proactively Coordinate virtual meetings seamlessly with accurate documentation Prepare briefing materials and decision memos for leadership Support leadership on firm-wide initiatives, special projects, and ad-hoc requests Executive Assistant to C-Suite (Legal/Prof Svc Exp Req) - Hybrid - Qualifications 5+ years supporting multiple executives in administrative capacity required Experience in legal firm or professional services required Experience with office software (MS Office suite, CRM, PM, BI, meeting tools) required Experience using AI tools (ChatGPT, Claude, or equivalent) to drive daily efficiency required #J-18808-Ljbffr