SENIOR CONTRACT ADMINISTRATOR

Performs work to enable effective sourcing and contract administration and management in support of Metro's acquisition strategies. This posting may be used to fill vacancies in the Rolling Stock and/or Goods, Equipment & Professional Services department. Responsibilities Summarizes technical specifications for Request for Proposals (RFPs) and Invitation for Bids (IFBs); performs cost/price analyses on contractor proposals and bids Plans procurement processes and assists user departments with setting schedules Schedules advertising and announcement of RFPs and IFBs Holds pre‑proposal and bid conferences to answer questions Leads proposal and bid evaluation teams; evaluates proposals and bids, including cost/price analysis Prepares award recommendations for management Attends various meetings, including pre‑bid and post‑bid debriefings Monitors contract compliance and negotiates amendments and/or change orders; establishes pricing/negotiation strategies Analyzes cost/price elements in contractor proposals, bids, amendments, or change orders Determines market effect on pricing Resolves problems and disagreements between contractors and user departments Converts purchase requisitions to awards (Purchase Orders) in Metro's online system, including change orders and modifications Negotiates contract costs, terms, and conditions with vendors Prepares reports and correspondence Reviews and approves contractor invoices Assists new vendors with requirements of the procurement process Conducts closeout actions upon contract completion, such as final audit, payment, etc. Provides guidance and assistance to new or entry‑level employees May be required to perform other related job duties. Education Bachelor's Degree in Economics, Business, Public Administration, or a related field; Master's Degree in a related field preferred Experience Three years of relevant experience performing complex contract administration work; some positions in this class may require specialized experience in area of assignment Certifications / Licenses / Special Requirements Valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job‑related essential functions Professional certification from National Contract Management Association (NCMA), American Production and Inventory Control Society (APICS), Institute for Supply Management (ISM), or equivalent preferred Preferred Qualifications Preferred qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected. Experience conducting cost/price analysis independently Experience developing reports such as solicitations for Request for Proposals (RFPs), Invitation for Bids (IFBs), and correspondences Experience leading and conducting bid evaluations and negotiations Experience understanding Buy America regulations Knowledge of Theories, principles, and practices of professional services or construction contract administration for public agencies Applicable local, state, and federal laws, rules, regulations governing public procurement and complex professional or heavy construction contract administration processes Statistical and cost/price analysis Supply chain, procurement, and purchase‑to‑pay concepts Applicable business software applications Skill in Performing complex contract administration and management work Analyzing situations and identifying and resolving problems Producing statistical and financial reports Mediating and negotiating Communicating effectively orally and in writing Interacting professionally with various levels of Metro employees and outside representatives Ability to Interview and evaluate contract proposal respondents Perform cost/price analysis Represent Metro before the public Prepare reports, contracts, specifications, correspondence, RFPs and IFBs Compile and analyze complex data Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, and budgets Travel to offsite locations Read, write, speak, and understand English Special Conditions This job specification is not to be construed as an exhaustive list of duties, responsibilities, or requirements The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions This classification is at‑will and the incumbent serves at the pleasure of the hiring authority when classified as an Intermittent, Emergency, Annuitant, or Temporary employee, is assigned to the Office of Inspector General (OIG) or Board Clerk's Office, and/or reporting directly to the LACMTA Board of Directors Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out Working Conditions Typical office situation Close exposure to computer monitors and video screen Physical Effort Required Sitting at a desk or table Operate a telephone or other telecommunications device and communicate through the medium Type and use a keyboard and mouse to perform necessary computer‑based functions Communicating through speech in the English language required #J-18808-Ljbffr Los-Angeles-County-Metropolitan-Transportation-Authority