Administration Assistant

Jacksonville, FL, USA | Jacksonville | Hourly | 17 per hour | Full Time

| 401K, Medical, Dental, Vision, Paid time off

GSE Maintenance Admin Assistant

Objective

The Maintenance Administrator will be required to provide efficient office support and front desk duties, process billing and assist with material orders, receiving and other duties. The Maintenance Administrator will assist with streamlining administrative processes. Having a keen understanding of working with team members, customers, and vendors will be key to be successful in this position.

Responsibilities and Duties

• Make necessary edits, verify rates, markups and finalize all work orders

• Correct GL code entries and descriptions

  1. Crossbill and create invoices in EBIS

• Process payables with vendor parts

• Submit invoices and payments to accounting

• Generate monthly Labor Analysis Reports, give breakdown of receivables with notes of collection attempts and payments received

• Finalize all work orders for preparation of month end

• Review General Ledger report for any charges that do not pertain to department

• Assist vendors and customers

• Approve vendor invoices so they are added on the weekly payables

• Create invoices for additional charges such as parts, freight, tooling rental

• AssistAccountingwithinformationforthemtoapplypaymenttocorresponding invoices

• Purchase supplies needed for the office

• Submit expense reports

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

• Strong computer skills including Microsoft office products

• Absolute confidentiality and high Must be reliable and dependable.

• Ability to exercise independent direction and judgement, and work in a fast paced, time sensitive environment

• Strong communication, organizational, and interpersonal Excellent critical thinking skills.

• Ability to successfully complete tasks that require high attention to detail, with minimal

Reporting Relationship

This position reports to the General Manager

Work Environment

This position operates in a professional environment, which may include exposure to all types of weather conditions and direct contact with both moving and non-moving aircraft.

Position Type and Expected Hours of Work

This is a non-exempt position. Set schedule of Monday through Friday, 8 hours per day, with variations as business necessitates.

Travel

Travel No travel is expected for this position.

Additional Eligibility Qualifications

• Ability to work evenings weekends, and holidays

• Acceptable driving record

• Ability to pass a background check

• Drug free employer

AAP/EEO Statement

Million Air is an Equal Opportunity/Affirmative Action Employer/Protected Veteran/Disabled

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities and activities may change at any time with or without notice.