Substitute Administrative Specialist for Student Transportation

Position Type:
Maintenance/Custodial/Transportation

Date Posted:
4/6/2026

Location:
Parma City Schools

Date Available:
As soon as possible

Closing Date:
Until Filled


District:
ESC
JOB DESCRIPTION
SUBSTITUTE ADMINISTRATIVE SPECIALIST
FOR STUDENT TRANSPORTATION

TITLE: Substitute Administrative Specialist for Student Transportation
WORK SCHEDULE: As determined by the Transportation Supervisor or Designee (not to exceed 20 hours per week)
JOB CLASSIFICATION: Substitute Administrator
SALARY SCHE DULE: Administrative Substitute Salary Schedule $30/Hr Rate
CIVIL SERVICE: Exempt
RESPONSIBLE TO : Transportation Supervisor/Business Operations Supervisor
MAJOR FUNCTION: Assist in the daily management of the Transportation Department and perform special projects related to the overall organization and supervision of the Transportation Department and its personnel in accordance with school district policies and state law and policies.

QUALIFICATIONS:
1. Bus Driving Experience with On the Bus Instructor training preferred.
2. Successful leadership experience; OBI experience strongly preferred
3. Knowledge of current laws pertaining to school bus operation/transportation. i.e. ORC, OAC, IDEA.
4. Strong background or knowledge of computers.
5. Knowledge and experience related to pupil transportation safety and best practices.
6. Experience conducting investigations related to student or driver behavior and responding accordingly.
7. Ability to interact with families with tact, diplomacy and professionalism.
8. Ability to collaborate with Transportation Team Members and building leadership to proactively identify and implement improvement.
9. Ability to properly plan and direct all transportation personnel.
10. Ability to handle all types of inquiries and complaints tactfully and professionally.

ADDITIONAL DESIRABLE QUALIFICATIONS:
1. Understanding of special education compliance and regulations.
2. Knowledge and ability to learn how to navigate and utilize our Student Information System and other software programs which provide information utilized by the Transportation Department.
3. Ability to solicit and utilize feedback from various stakeholders as part of the improvement process.
4. Appropriate written and verbal communication skills which translates to professional, clear and concise communication with a range of stakeholders.
5. Knowledge of the charter and non-public school systems which we service and ability to successfully collaborate with these institutions.
6. Ability to grow the leadership skills and the capacity of those within the department.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Responsible for assisting in the overall day to day operation of the transportation department.
2. Collaborate with the Assistant Supervisor/Supervisor to facilitate the development and maintenance of district bus routes and schedules for approval.
3. Ensure proper interface of various databases and systems with the Transportation Department and ensure the successful integration of accurate data utilized for transportation routes.
4. Assist in the successful facilitation of Professional Development for a range of staff members and staff needs.
5. Assist in the interview and select new transportation employees.
6. Assist in planning for annual purchase requests for all transportation supplies and equipment.
7. Assist in the data collection needed for all required state reports.
8. Assist in arranging time schedules, vacations and planning summer work schedules.
9. Assist in the daily compliance measures of bus drivers, ranging from Pretrips to Field Trips.
10.Collaborate regarding student behavior, corresponding investigations into student behavior and student discipline.
11. Assist in taking the appropriate action to handle emergencies (adjustments due to weather, breakdowns, accidents etc.).
12. Assist in monitoring and responding to radio calls.
13. Assists in successfully handling all types of inquiries and complaints, from parents, community and district faculty with tact and professionalism.
14. Participate in annual training for transportation supervisors.
15. Any and all other duties as assigned.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Ability to drive an automobile and school bus.
2. Ability to lift, carry or move equipment or supplies weighing up to thirty pounds.
3. Ability to communicate effectively using language and writing skills.
4. Ability to facilitate the exchange of ideas leading to a group consensus.
5. Ability to react productively to frequent interruptions and changing conditions.
6. Ability to accurately discern detail in written, statistical, and tabular materials.
7. Ability to analyze data and present alternative actions.
8. Ability to maintain a tactful disposition in dealing with administrators, staff, students, parents, and the public.
9. Responsibility for the safety and well-being of other people.

This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the incumbent. The incumbent will be required to follow the instructions and perform the duties required by the incumbent's supervisor, appointing authority.

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position and additional duties may be assigned.