fuel logistics coordinator

Job Description

Job Description

Fuel Logistics Coordinator

Job Summary

The Fuel Logistics Coordinator is responsible for coordinating daily fuel deliveries by processing customer orders, dispatching drivers, monitoring delivery progress, and ensuring safe, timely, and efficient operations. This role serves as a key point of communication between customers, drivers, and management while maintaining accuracy in dispatching, fuel pricing, and documentation.

Key Responsibilities

• Receive and enter fuel orders accurately into the dispatch system (Creative Energies).
• Schedule and coordinate daily fuel deliveries.
• Maintain communication with drivers and monitor delivery progress throughout each shift.
• Provide customers with delivery updates and professional customer service.
• Track delays, detention time, and operational issues, escalating concerns as needed.
• Prepare driver paperwork, truck assignments, and dispatch documentation.
• Verify delivery documentation and billing accuracy.
• Monitor fuel pricing and ensure accurate pricing entry.
• Conduct effective shift handoffs and review outstanding dispatch items.
• Support company safety initiatives and emergency response procedures.
• Provide backup dispatch coverage as needed.

Qualifications Required

• High school diploma or GED.
• 1–2 years of dispatch, logistics, trucking, transportation, or fuel industry experience.
• Strong computer skills, including Microsoft Outlook, Word, and Excel.
• Ability to work independently in a fast-paced environment.
• Excellent communication, customer service, and organizational skills.
• Strong attention to detail and accurate data entry skills.
• Dependable, punctual, and reliable.

Preferred

• Experience in the petroleum, fuel transportation, or trucking industry.
• Familiarity with fuel products, fuel terminology, and logistics operations.
• Experience with Creative Energies (CE) dispatch software.
• Experience with Samsara or similar fleet tracking systems.
• Ability to communicate confidently and professionally with drivers, customers, and internal teams.
• Comfortable receiving feedback and adapting to changing operational needs.

Work Schedule

• 12-hour rotating shifts.
• Availability to work some weekends and holidays as required.

What Makes You Successful

• Strong attention to detail, especially when entering fuel pricing and dispatch information.
• Ability to multitask and prioritize in a high-volume environment.
• Professional, solutions-oriented mindset.
• Strong sense of accountability and ownership.
• Ability to remain calm and effective under pressure.

Company Description

MAGNUM STAFFING is a recruiting and staffing solutions firm based in Houston, Texas, and founded in 1996.

Our areas of specialization include manufacturing, production, warehouse/distribution, technical, and logistics for the industrial business sector.

We also provide various services to any industry that assists the client in their human capital management issues. This includes vendor on premise, managed services, payroll transferring and a direct hire specialist focusing on exempt and non-exempt engineering, manufacturing, petrochemical, supply chain management, finance and field operations positions.

With the Staffing industry’s badge of professionalism and seal of excellence behind each hiring manager, Magnum has been designated as one of the top 10 staffing firms in Houston by the Houston Business Journal.
Also,Magnum was the first industrial staffing firm in Houston to require every hiring manager to be CTS certified, setting the precedent for the city’s industrial staffing industry. By ensuring each hiring manager earns CTS certification, Magnum guarantees its hiring professionals have the most up-to-date knowledge of current employment laws and procedures, as well as business operations and ethics.

DOE

Company Description

MAGNUM STAFFING is a recruiting and staffing solutions firm based in Houston, Texas, and founded in 1996.\r\n\r\nOur areas of specialization include manufacturing, production, warehouse/distribution, technical, and logistics for the industrial business sector.\r\n\r\nWe also provide various services to any industry that assists the client in their human capital management issues. This includes vendor on premise, managed services, payroll transferring and a direct hire specialist focusing on exempt and non-exempt engineering, manufacturing, petrochemical, supply chain management, finance and field operations positions.\r\n\r\nWith the Staffing industry’s badge of professionalism and seal of excellence behind each hiring manager, Magnum has been designated as one of the top 10 staffing firms in Houston by the Houston Business Journal.\r\nAlso,Magnum was the first industrial staffing firm in Houston to require every hiring manager to be CTS certified, setting the precedent for the city’s industrial staffing industry. By ensuring each hiring manager earns CTS certification, Magnum guarantees its hiring professionals have the most up-to-date knowledge of current employment laws and procedures, as well as business operations and ethics.\r\n