Donor Relations Coordinator

Donor Relations Coordinator Job No: 541187 Work Type: Full Time Location: Main Campus (Gainesville, FL) Categories: Advancement, Office/Administrative/Fiscal Support Department: 32010500 - PH-DEVELOPMENT - ALUMNI AFFRS Job Description Classification Title: Donor Relations Coordinator Classification Minimum Requirements: Bachelor's degree or an equivalent combination of education and experience. A valid Florida driver license is required. The University of Florida College of Pharmacy is recruiting for a Donor Relations & Alumni Affairs Coordinator to be responsible for developing and executing a comprehensive and integrated donor relations and stewardship plan for UF College of Pharmacy donors. Additionally, they will create and implement programs and strategies to measurably increase engagement and strengthen the college's relationship with target alumni and constituent groups. Reporting to the Director of Advancement , this position will work collaboratively with colleagues to engage alumni and friends, cultivating the spirit of philanthropy and advancing the mission of UF Pharmacy. Duties include: Donor Relations & Stewardship: Develop and execute a comprehensive and integrated donor relations program and stewardship plan for major donors and alumni. Assist Director and Assistant Director of Development with Individual Stewardship Plans (ISPs) and other engagement tools. Lead efforts around donor recognition programs and events, such as Dean's Giving Circle, the 1923 Society, the Alumni and Friends Awards, Evening of Excellence dinner and award ceremonies, Grateful Gator Day, etc. Work collaboratively with Development Assistant on improving and expanding existing donor relations activities. Assist in the Annual Endowment Review process as needed. Reimagine the brick program into a fundraising opportunity for the College. Assist in maintaining and improving the donor wall. Evaluate weekly reports to determine the need for customized letters. Revise these thank you letters for "special" gifts that require personalization. Develop relationships with college units to provide strategies and best practices for their individual stewardship and donor relations activities. Serve as a liaison with UF Advancement Donor Relations. Draft personalized correspondence to donors on behalf of COP Leadership and colleagues, which may include gift acknowledgements, donor birthdays and milestones, and other methods of stewardship as directed. Assist with writing content for proposals, development brochures, case statements, alumni magazine articles, and other development materials as needed. Develop and execute budgets for donor relations activities under the oversight of the Director. Manage the Pharmacy Museum's donor engagement and operational activities. Alumni Relations: Serve as a liaison to the UF Alumni Association by attending quarterly rep meetings, supporting UFAA events and creating new partnership opportunities. Disseminate alumni relations information to the Development team and college departments, developing alumni engagement opportunities. Develop and implement programs and strategies to measurably increase engagement and strengthen the college's relationship with target alumni and constituent groups. Serve as the team lead on activities related to 40 Gators Under 40, Grand Guard, Gator100, and any other UF Alumni Association events where college participation is encouraged. Lead the planning and execution of the College of Pharmacy Alumni Weekend Immersion experience. Connect with faculty and student organizations who are very involved with alumni. Create a database of these alumni and introduce them to the development officers as appropriate. Create and execute a communications plan to increase attendance at the college's annual Alumni BBQ, focusing specifically on milestone graduation years. Scholarship Coordination & Tracking: Participate in the Financial Aid and Awards Committee, maintain scholarship details for the Foundation scholarships and student affairs including fiscal oversight. Manage donor interests during the scholarship awards process. Manage the Development Assistant in oversight of scholarship tracking sheet. Work closely with the Development Assistant in organizing the annual student thank you notes for both PharmD scholarships and graduate fellowships. Collect student scholarship recipient bios and photos annually and maintain the data for use in stewardship and cultivation. Ensure that scholarship donors are given the opportunity to meet (either virtually or in-person) their scholarship recipient each year. Event Coordination: Work closely with and provide oversight to the college's Events team on all Development and Alumni events. Serve as the Development team's primary liaison with the Events team, attending biweekly meetings and escalating to the Director when appropriate. Manage event follow up communication with event attendees such as sending out photos and/or surveys. Our annual events include the Florida Pharmacy Association Alumni Reception, Florida Society Health-System Pharmacists Alumni Reception, Dean's Leadership Council meetings, Alumni BBQ, Evening of Excellence, and any other events that may arise. Expected Salary $50,000-$60,000 Employment Benefits include: Health Insurance: UF participates in state- and university-sponsored benefits programs for individuals, families and domestic partners, and offers voluntary insurance that includes vision, dental, long-term disability and more. Retirement Options: Attractive options include Florida Retirement System Pension Plan, State University System Optional Retirement Program, Florida Retirement System Investment Plan, and Voluntary Retirement Savings Plan. Leave: UF Faculty and Staff enjoy a generous paid leave plan as well as access to a sick-leave pool, maternity/paternity leave, and leave payouts. To learn more visit: hr.ufl.edu/benefits Required Qualifications Bachelor's degree or an equivalent combination of education and experience. A valid Florida driver license is required. Preferred: The ideal candidate will possess: Prior experience in a college or university setting, enthusiasm for fundraising in a comprehensive research university, and the desire to work collegially within a goal-oriented fundraising organization. Prior experience in stewardship, donor relations, and/or customer service. Knowledge of fundraising principles, methods, and standards. The ability to work strategically, develop and implement constituency programs and activities, along with a talent for motivating volunteers. The ability to communicate clearly and effectively with diverse constituencies, meet deadlines, be self-motivated, and work independently. Ability to work collaboratively and as a team player. Competency in problem solving. Must be an outstanding communicator and possess excellent written and verbal communication skills; interpersonal skills; and the ability to work collegially and interact effectively with a diverse constituency. Proven success working with stakeholders; excellent strategic planning and project management skills; experience in a data-driven environment; organizational skills; and the ability to lead, influence and motivate others are required. Working knowledge in these areas: Windows, Microsoft Word, Microsoft Excel, Microsoft Access, internet browsers, preferably Internet Explorer, E-mail. Working knowledge of a donor database, contact management and tracking system. *Business expenses are reimbursed through a standard accounting system. The ability to pay for expenses using your own personal credit card or funds and have them reimbursed is essential. UF Advancement has defined the following critical competencies for organizational and position specific success: Collaboration - Ability to work cooperatively with others to achieve the goals of the organization. Shares own experience, resources and expertise with others breaking down barriers or organizational boundaries to ensure team's success. Assists in keeping levels of team performance and morale high. Works cooperatively and recognizes diversity as a strength and uses it to the benefit of projects and goals. Works to meet individual, business unit and university goals with the acknowledgment of, and cooperation with the achievement of others' goals. Stakeholder Focus - Centralizes all efforts and tasks around meeting the needs of stakeholders to support the University of Florida. Addresses stakeholder needs in a positive, timely and efficient manner by involving the right people and resources at the right time. Understands the audience and seeks feedback to identify opportunities to improve the relationship and deliverables. Creates stakeholder value utilizing service processes that attract, solidify and expand the total stakeholder relationship. Considers the impact on all stakeholders when taking action, or carrying out one's own job responsibilities. Manages Execution - Consistently maintains a high level of action and results while working with effectiveness and determination. Executes functional tasks in pursuit of the larger vision (thinks big, acts small). Pursues goals with persistence, energy, drive, a positive attitude and a need to finish. Consistently prepared with a high level of productivity, prioritizing tasks to work effectively and efficiently to make and meet expectations. Uncovers problems and issues and removes barriers in order to move the work forward. Accountability - Takes responsibility for work activities, personal actions and self-development. Acts resourcefully, ensuring work is completed on time and to quality standards within legal guidelines and policies. Finds opportunities for personal and professional development keeping up-to-date on technical and functional aspects of one's job. Assumes personal ownership of complications immediately and follows through until resolved. Accepts feedback openly, acknowledging and learning from mistakes, without becoming defensive. Adaptability/ Innovation - Applies original thinking in approaching job responsibilities, overcoming challenges and adjusting to changes in one's environment. Sustains effectiveness in varying environments with different tasks, responsibilities, and people in the face of ambiguity or uncertainty. Courageous with ideas; generates new ideas and creative solutions that impact results. Maintains flexibility to accept, embrace and lead change. Responds effectively to unique needs, adapting solutions and providing creative and/or flexible options. Effective Communication - Ability to listen and effectively relay information to others in all forms of communication. Communicates effectively and shares information appropriately with internal and external constituents through multiple mediums. Interprets information, ideas, and instructions clearly in verbal and written communication. Demonstrates active listening: checks for understanding and clarity by asking the right questions. Maintains composure and communicates in a direct, truthful, transparent and positive manner. Critical Thinking - Ability to obtain, analyze, synthesize and evaluate information effectively. Utilizes logical reasoning to make judgments in accordance with established professional and organizational criteria. Objectively identifies goals and makes decisions by considering both short-term and long-term implications. Creatively identifies opportunities to increase efficiency, simplicity and revenue (understands finite resources). Effectively recognizes and considers the forces, events, entities, and people that effect a situation before making a conclusion. Organizational Acumen - The ability to understand and navigate governance, administration, and culture in the internal and external environment demonstrating commitment to organizational mission. Acts in a decisive, timely and appropriate manner that is congruent with the organization's values and goals. Integrates and balances big picture concerns related to political, social and economic issues effecting the organization with day-to-day activities. Knowledgeable of policies, practices, trends and information that impact the organization. Demonstrates understanding of, alignment with, and a commitment to the university's mission in serving our constituents. Special Instructions to Applicants: To be considered, you must upload your cover letter, resume, and list of three professional references. Application must be submitted by 11:55 p.m. (ET) of the posting end date. Health Assessment Required: No Applications Close: 15 September 2026 Our Commitment: The University of Florida is an Equal Employment Opportunity Employer. #J-18808-Ljbffr University of Florida