Executive Support Assistant

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Position Summary: We are seeking a proactive and highly organized

Executive Support Assistant

to provide high-level administrative support to our executive leadership team. The ideal candidate will be detail-oriented, able to handle sensitive information with discretion, and thrive in a fast-paced environment. This role is critical in ensuring executives are well-prepared, organized, and supported in their daily responsibilities and strategic initiatives. Key Responsibilities: Manage complex calendars, including scheduling meetings, appointments, and travel. Coordinate domestic and international travel arrangements and itineraries. Prepare and edit correspondence, reports, presentations, and other confidential documents. Serve as the point of contact between executives and internal/external stakeholders. Organize and coordinate meetings, including agendas, minutes, and follow-ups. Monitor and respond to emails on behalf of executives as needed. Handle confidential information with discretion and professionalism. Support expense reporting, purchase orders, and other administrative processes. Assist in project tracking and execution of strategic priorities. Maintain filing systems, both electronic and physical. Qualifications: Associate's or Bachelor's degree preferred. 3-5 years of experience in an executive or senior-level administrative support role. Exceptional organizational and time management skills. Excellent verbal and written communication abilities. Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and/or Google Workspace. Ability to multitask, prioritize work, and meet tight deadlines. Strong interpersonal skills and professional demeanor. Discretion in handling sensitive and confidential information. Preferred Qualifications: Experience supporting C-level executives. Familiarity with tools such as Concur, Slack, Zoom, and document management systems. Prior experience in industries such as technology, finance, healthcare, or legal services. Benefits: Competitive salary with annual performance reviews Health, dental, and vision insurance 401(k) with employer matching Paid time off and company holidays Opportunities for career development and training Hybrid or remote work flexibility (depending on company policy) Job Type: Full-time Pay: $51,900.00 - $56,300.00 per year Benefits: Health insurance Schedule: 8 hour shift Day shift Ability to Commute: Antioch, TN 37013 (Preferred) Ability to Relocate: Antioch, TN 37013: Relocate before starting work (Preferred) Work Location: In person